Temporary Admission Administrator/Assistant London, England
Job description
ABOUT SOTHEBY'S
Established in 1744, Sotheby's is the world's premier destination for art and luxury. Synonymous with innovation, Sotheby's promotes access, connoisseurship and preservation of fine art and rare objects through auctions, private sales and retail locations. Our trusted global marketplace is supported by a network of specialists spanning 40 countries and 50 categories, which include Contemporary Art, Modern and Impressionist Art, Old Masters, Chinese Works of Art, Jewelry, Watches, Wine and Spirits, and Interiors, among many others.
THE ROLE
Administration of property in the Temporary Admission (TA) Inventory, processing TA transfers and Post Sale Imports. Temporary Admission is a customs regime allowing authorised businesses to import eligible goods to the UK for a period of up to two-years, with relief from customs duty and import VAT.
RESPONSIBILITIES
- Working closely and collaboratively with the TA / Tax and Operations teams
- Ensuring the accuracy of customs declarations for transfers between customs regimes
- Reconciling and reviewing data handled by third party agents
- Tracking expiry dates of items under TA and liaising with specialist departments to plan inventory movements
- Ensuring appropriate evidence is received for exported lots
- Liaison with HMRC, third parties, Sotheby's clients and other departments
- Keeping track of all open requests until closed
Specific tasks:
- Preparation and submission of declarations in respect of transfers and home use entries
- Reviewing SAP / GTS work lists and submitting entries as necessary
- Preparing manual entries as required
- Preparing quarterly reports to advise departments of expiring items
- Monitoring expiring items and clearing as appropriate
- Liaising with clients and their shippers regarding transfer of items under TA
- Quarterly reconciliation of Customs restricted property against inventory
- Ad Hoc duties as required
- Checking the status and values of TA items on request
- Keeping the TA Inventory clean and handling issues as they arise
- Tracking and communicating errors, requests and outcomes
- Keeping department files up-to-date
IDEAL EXPERIENCE & COMPETENCIES
- Demonstrate a methodical and organised approach to work and be able to work to deadlines
- Good communication and client service skills
- Computer literate (MS Office and SAP desirable)
- Demonstrate high levels of accuracy / attention to detail
- Experience in administration
- Ability to learn Sotheby's internal systems
- Administrator – relevant experience of working with SAP / GTS and / or practical experience of customs regimes and reporting
- Assistant – entry level role; admin experience an advantage
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The Company is an equal opportunity employer and considers all applicants for employment without regard to race (including, without limitation, traits historically associated with race, such as natural hair, hair texture, and protective and treated or untreated hairstyles), color, creed, religion, sex, sexual orientation, marital or civil partnership/union status, national origin, age, disability, pregnancy, genetic predisposition, genetic information, reproductive health decision, sexual orientation, gender identity or expression, alienage or citizenship status, domestic violence victim status, military or veteran status, or any other characteristic protected by federal, state/province or local law. The Company complies with applicable state and local laws prohibiting discrimination in employment in every jurisdiction in which it operates.
