People Coordinator London, England
Job description
People Coordinator (Entry-Level)
Job title: People Coordinator
Level: Entry Level
Group: Mindshare Worldwide
Reports to: Senior People Business Partner
What We Can Offer You
At Mindshare Worldwide, we offer a competitive salary package, with 25 days holiday increasing with service to a maximum of 30 days, with the option to buy an extra 5 days per year. We also have an enhanced pension scheme, Bupa healthcare, a monthly wellbeing fund and early finishes on a Friday during summer. These are just some of the great benefits we offer.
Based ten minutes from London Bridge tube station, our office has a rooftop with 360 views of London – a great space to hang out with colleagues and friends!
We also offer an extensive training programme to help guide your career development whilst you’re with us. There’s a wide range of options to suit everyone at all levels of your career.
Our Values & Behaviours
At Mindshare we are open to different. We believe in being open and supportive of our people and all their differences to help them succeed in their goals. We foster an environment that is open and collaborative built around our shared values of energy and empathy, which combine to deliver impact for our people and our clients. Mindshare is open to the different because it isn’t a one-size-fits-all world; divergence, difference and diversity is celebrated at Mindshare and that celebration of difference is what stands us apart.
Be different at Mindshare and use your difference to shape the world through media.
Our Commitment
If you require any information on what to expect during the interview process, please also reach out to Ellie Macdonald.
The Role
- Manage the new starter and leaver process, including preparing contracts, carrying out right to work checks and preparing new starter and leaver paperwork
- Obtain and ensure satisfactory KPMG reference checks are completed for all colleagues in line with company policy. Liaise with external provider to ensure relevant staff obtain DBS checks.
- Setting up new starters on required internal systems, including: Enboarder (onboarding), Jobvite (recruitment), TeamSeer (absence management), SD Worx (payroll) and DDS (finance)
- Responsible for keeping employee data accurate up to date eg. job title changes, salary increases, line management changes etc.
- Working with Comp & Bens team to ensure monthly payroll paperwork is collated and processed accurately
- Providing support for visa applications and visa audits by checking all visa records are correct and up to date
- Responsible for maintaining and updating the Talent and People page of Global Minds (internal intranet)
- Responsible for monitoring probation end dates and completing paperwork confirming probation passes
- Assist with the administration of our training programs; including organisation of training dates, managing training room bookings, sending calendar invites to attendees, tracking attendance and collating feedback
- Administration of Culture Amp – our performance development platform
- Providing admin support on ad hoc People projects and initiatives
- Note taking during formal meetings e.g investigation meetings
- General administration: filing, maintaining employee records, photo copying, updating handbooks, policies and benefits information etc.
Experience & Skills
- An understanding of the People function and the importance of it
- A passion for starting a career in HR
- Previous administration experience desirable
- The ability to multitask is critical
- Computer literate, including Microsoft Word and Excel
- Excellent attention to detail
- Highly organised
- A strong communicator who can speak to senior stakeholders and members of the business with ease
- Able to apply discretion and confidentiality
- Happy to work in a fast-paced environment
