Operations Assistant London, England
Job description
About us
The UCL Division of Psychiatry, located within the Faculty of Brain Sciences, is a world-renowned centre of excellence in mental health research. Our mission is to improve mental health through cutting-edge research and education. By leveraging insights from basic science, we address clinical problems with the aim of improving patient outcomes and public health. Moreover, we take pride in delivering innovative teaching that is directly relevant to clinical practice and informed by our research. Join our team and help us drive forward the field of mental health research and education.
About the role
The Operations Assistant is a member of the Division professional services team with a key role in facilitating the smooth running of the Division. The main purpose of the post is to provide comprehensive front of house service to the department’s staff, students and visitors and will therefore be mainly office-based. This role will also support the finance and teaching staff with administrative processes. The role requires interaction with many people within and external to UCL, and thus a professional and collegial attitude are required. Excellent verbal and written skills as well as good numeracy skills are essential to this role.
This is a post with wide-ranging responsibilities, for which we are able to provide training and support for the right candidate to enable them to undertake the role. The versatility of this role can act as a springboard to pursuing a career in either office administration, finance or teaching & learning.
Appointment details:
- The post is a grade 6 post, the annual salary for which ranges from £33,259 - £38,466 (including London Allowance). The post is available immediately on a permanent basis.
- This role is full-time and the successful applicant may normally work remotely for up to 20% of the week (1 day) if they wish. Working hours onsite will be 8.30am to 4.30pm, four days a week, and up to 1 day remote working.
About you
The role holder must be efficient, organised and take great care in attention to detail. In addition, the role requires interaction with many people both within and external to UCL thus a professional attitude, willingness to help and a positive outlook are required in order to adequately execute the duties outlined.
Application process:
- A full job description and person specification can be accessed at the bottom of this page.
- Please use the personal statement section to explain how you meet each essential and desirable criteria outlined in the person specification.
- The advert will close on 24/09/2023 at 23:59 BST.
- Interviews will be held in person on Tuesday 10 October. We are unable to provide a remote interview for this vacancy.
Contact details:
- If you have any queries about the role, please contact Maria Duncan at [email protected]
- If you need reasonable adjustments or a more accessible format to apply for this job online or have any queries about the application process, please contact [email protected]
What we offer
As well as the exciting opportunities this role presents, we also offer some great benefits some of which are below:
- 41 Days holiday (including 27 days annual leave 8 bank holiday and 6 closure days)
- Defined benefit career average revalued earnings pension scheme (CARE)
- Cycle to work scheme and season ticket loan
- On-Site nursery
- On-site gym
- Enhanced maternity, paternity and adoption pay
- Employee assistance programme: Staff Support Service
- Discounted medical insurance
The full range of staff benefits can be found here: https://www.ucl.ac.uk/human-resources/pay-benefits/staff-benefits
Our commitment to Equality, Diversity and Inclusion
As London’s Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world’s talent. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong.
We therefore particularly encourage applications from candidates who are likely to be underrepresented in UCL’s workforce. These include people from Black, Asian and ethnic minority backgrounds; disabled people; LGBTQI+ people; and for our Grade 9 and 10 roles, women.
The Division of Psychiatry prides itself for operating in an all-inclusive environment. Teamwork is highly valued, individual strengths are recognised and celebrated, and there is a commitment to advancing the careers of everyone, regardless of gender or role. We aim to provide a family friendly environment where both women and men feel able to take the time they need for family. The Athena SWAN Charter recognises commitment to advancing women's careers in science, technology, engineering, maths and medicine (STEMM) employment in academia and the Division is delighted to have an Athena Swan Silver Award since 2022. All staff are invited to contribute to EDI initiatives within the Division to contribute to improving working conditions and opportunities for all. Mentoring is a crucial part of supporting career progression and mentoring schemes are available for staff in the Division.
You can read more about our commitment to Equality, Diversity and Inclusion here:
https://www.ucl.ac.uk/psychiatry/about/equality-diversity-and-inclusion
https://www.ucl.ac.uk/equality-diversity-inclusion/
