manager Northfleet, England
Job description
Location of Role: Northfleet
Advert Closing Date: 28/07/2023
Salary Range: £20,196.00 to £24,156.00 (pro-rata for part-time vacancies)
Part/Full Time: Full Time
Contract Type: Secondment/fixed-term
Working Pattern: Mon-Fri
Weekend/Evening Working: No
Applicants are invited to apply for the role of HR Organisational Management (OM) Assistant in our small and dedicated team within the Joint Kent and Essex Police HR Directorate.
The HR OM team are responsible for providing HR data for Kent Police and Essex Police through the use of Microsoft Excel and both the joint HR system (SAP) and internal reporting system, Web Intelligence. The role involves working with all strands of HR data, such as absence, attrition, resourcing numbers along with the auditing, review and on-going maintenance of the organisational structures.
A key component of the role is its variety. The HR OM assistant will be responsible for maintaining, updating and quality assuring a range of HR data to satisfy both ‘day to day’ and ad hoc organisational requirements and presenting information in the most logical and appropriate format, for a variety of internal and external customers.
The OM Assistant is a crucial role within the team as they will required to assist the OM Officers with the production of HR data, running a variety of reports and considering the appropriate presentation format. The role will be responsible for updating databases, corporate information documents, administering establishment activities, in order to provide high quality, accurate and timely information for the force/Chief Officers.
Due to the breadth of HR data that is managed, the HR OM team frequently interact and engage with all teams across Human Resources including People Development, HR Strategy, Corporate Recruitment, Resource Planning, Operational HR, Health Services and Learning & Development as well as a number of departments outside of HR such as Corporate Finance, Business Services and Strategic Change Teams. The role provides a lot of opportunity to engage with a number of departments and, therefore, applicants are required to have an excellent level of communication skills.
Applicants are required to be literate and experienced to a comprehensive level in the use of Microsoft Excel and familiar with other Microsoft products such as Word, PowerPoint and e- mail. Previous experience of working with computerised management information systems, such as SAP, is ideal.
Applicants must be able to demonstrate an eye for detail, good numerical awareness combined with good organisational and interpersonal skills, which are essential to the role. A minimum of two years' office administration experience is desirable.
You will need to possess a flexible approach to working, able to meet moving and sometimes tight deadlines. A high degree of discretion is necessary as the work will frequently relate to data of a personal nature.
The role will also include providing administrative support to wider HR departments when required, which may result in the need to travel to locations across Kent and Essex.
You must be able to work as part of a team but also have the ability to manage and prioritise your own workload, whilst dealing with interruptions and requests.
This role is predominantly a home working role with a maximum requirement of 2 days a week in the office, where necessary.
Please evidence the following essential and desirable skills within your application along with the Personal Qualities shown below:
Essential
Good understanding in use of Microsoft Excel
Possess excellent communication skills
Demonstrate a sharp analytical and innovative mind with an eye for detail
Ability to work as part of a team with minimal supervision
Possess a flexible approach to working
Desirable
Ideally have two year’s office administration experience
Previous experience of SAP based systems is desirable
Previous experience of Business Objects / Web Intelligence is desirable
Personal qualities
Working with Others
The successful applicant may be required to travel to locations within both Essex and Kent and may be required to work remotely or at other sites.
If you require any further information on the role, please contact Adam Pfeiffer 07792433384
The role will offer flexibility in terms of place of work, including the potential to work from home for those who would like to. In the event that home working is agreed for the successful candidate, there will be a requirement to regularly attend a designated ‘Team Zone’ location on average one or two days a week, as agreed with the line manager. Currently the designated Team Zone for this role is located at Kent Police Headquarters, Northfleet. Please note that any excess travel costs from the existing Team Zone to any future Team Zone will not be paid and applicants are advised to take potential travel mileage increases into consideration when deciding to apply.
Kent Police and Essex Police have separate salary grading systems therefore the salary for this position will be dependent on which home office force you are appointed to. This will be discussed with the successful applicant before a final offer is made.
Your application is shortlisted on the content provided within the 'reason for application' section, which is limited to 9000 characters. Within your answer please refer to the criteria stated in this job advert and include any experience, skills and abilities you feel you have that will make you suitable for the role. Please ensure you provide as much detail as possible as insufficient information may mean that you do not meet the shortlisting criteria.
All of our posts require a level of vetting and security clearance. During the recruitment process you will be sent vetting information forms to complete.
Kent Police and Essex Police welcomes applications regardless of age, disability, gender reassignment, marriage or civil partnership status, pregnancy or maternity, race, religion or belief, sexual orientation, sex, or employment status.
Please let us know if you require extra support at any stage of the application process, or for further information regarding this position, please email us at [email protected] stating ‘Application Support and Adjustments’ in the title of your email. Alternatively, you can call us on 01245 452833.
Where appropriate we will make adjustments to the selection process, working arrangements and/or the working environment provided it is reasonable in all the circumstances to do so.
This post is open to British Citizens, members of the EC or other states in the European Economic Area. If you are a Commonwealth citizen or a foreign national, you must be a resident in the UK free of restrictions and with indefinite leave to remain in the UK. All applicants must have lived in the UK continuously for the past three years.
Essex Police and Kent Police are an equal opportunities employer. Communications may be recorded for monitoring purposes.
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