Database & Compliance Assistant

Permanent, full time (40 hours per week)
Based at either Lewes or Eastbourne office and at home

Let us introduce ourselves

Mayo Wynne Baxter has over 200 staff and Partners across our Sussex offices and have been providing advice to the people of Sussex and beyond for over 150 years. We are proud of our heritage and our strong reputation in Sussex, but we have clients based across the globe. you will be joining a firm that prides itself on delivering exceptional service to our clients and to each other, in a friendly and supportive way.

We believe that we are stronger together and that our differences make us strong. We know that we are all more effective and perform at our best when we can completely be ourselves, and that the more diverse perspectives we have, the more we are able to learn, grow and thrive.

We believe in trusting our people to make the right decisions for themselves, from when and where you work, to how you dress; we focus on outputs.

The opportunity

An exciting opportunity has arisen for a Database & Compliance Assistant to join our Legal Support Department, based primarily between our Lewes or Eastbourne office and working from home.

A high standard of interpersonal and communication skills is vital, especially in the context of client care and we are looking for someone who has a positive and friendly manner in dealing with clients, contacts and colleagues. You will also require excellent keyboard skills with experience in data entry and repetition. Competency in the firm’s computer facilities and other systems as appropriate will be beneficial, particularly Outlook, Word and Excel.

Your key duties will be

• Creation of new Contacts, Opportunities, Clients and Matters as necessary to open new client matter files ensuring the highest standards of data quality at all times
• Liaise with the legal departments and Legal Support Assistants as required to verify information or collect missing data
• Ensure that Conflict Searches have been run and are attached to the new Matter to document the legal adviser checks
• Generate the standard whole firm opening documentation on a matter and send out to the client
• Undertake data cleansing projects (specified by others) to improve the quality of the data in the database
• Run electronic searches using MWB’s selected search provider’s software, review the results, and record the results against the Contact in Peppermint

Skills and experience you will have:

• Exceptional data management skills and experience.
• A high level of attention to detail.
• Strong communication skills, both written and oral.
• High degree of efficiency, accuracy and organisation in carrying out tasks
• Experience of administrative work within an office environment

Key competencies you will need: How we work

• Demonstrates a flexible attitude
• Demonstrates a recognition of the importance of working as part of a team
• Demonstrates the ability to contribute to a positive and supportive environment for people working in the firm

How we work

We embrace agile working and offer a blended approach to where and how we work.

We appreciate that people have different needs and preferences, and we’re keen to be flexible, after all, we value what you do, not where you do it.

We have offices in Crawley, East Grinstead, Lewes, Brighton, Eastbourne, Seaford, Peacehaven and Storrington. This role will require you to attend different offices from time to time and can encompass some home working.

Equal opportunities

MWB encourage people from all backgrounds to apply to join our team. We seek to engage a diverse workforce, focusing on inclusivity and fair treatment for all. We oppose all forms of discrimination and promote equality of opportunity in everything we do. We can make reasonable adjustments for applicants and employees with a disability so please let us know about any specific needs and requirements you have.