Business Administrator Southampton, England
Job description
Date: 08-Feb-2023
Location: Southampton, GB
Company: ABP
ABPmer is a leading UK marine consultancy, creating sustainable solutions for clients in the marine environment. For over 70 years we have managed and contributed to integrated environmental studies across a wide range of industries, including coastal management, ports and navigation, offshore wind and marine renewables, as well as undertaking focused and strategic research for Government and its agencies such as EU policy impact assessments and marine spatial planning.
Do you want to work within a fantastic, established but growing company working in a wide range of exciting marine, coastal and offshore energy market sectors?
Would you like to work within a friendly business support team?
We are known for our technical ability, professionalism, and service excellence, and we have been helping clients - manage, operate, and develop in the marine environment for more than 70 years. Based in Southampton, our support and advice is used around the world.
We are looking for two enthusiastic and capable individuals, who would like to work as part of the Business Support team to undertake a number of key activities to support the smooth operation of the company’s activities.
This role is based at Town Quay in Southampton with fantastic views, and includes the option of hybrid based working.
We are looking for an outstanding Business Administrator to provide administrative support in a lively working environment. Working as part of our Business Support team you will handle a range of critical administrative activities, and additionally will also include reception, telephone enquiries, post, couriers, visitor arrangements, refreshments, and meeting rooms.
We offer a competitive salary, hybrid working and phenomenal benefits including 26 days holiday (plus bank holidays), private healthcare and dental plan, annual bonus, holiday purchase scheme, excellent pension, electric vehicle lease scheme and lots of employee discount offers!
Accountabilities
- Purchasing process, management and record keeping.
- Monthly accounting and business performance assessments.
- General support for document processing and finalisation to corporate standards, document preparation, collation and copying for both project deliverables and commercial bids
- Helping to maintain compliance with ISO 9001 audit requirements, including management and implementation of the annual audit programme.
- Processing of project registrations, record maintenance and archiving.
- Assistance with compliance record management.
- Experience of digital and online systems for data entry, record keeping and reporting.
- An ordered approach to sophisticated tasks and completing work within agreed time constraints and to a consistent high standard.
- Intermediate level knowledge of, and a proficiency with, Microsoft Word and the ability to format documents to a defined style.
- Wider experience of working with other Microsoft Office tools including Excel.
- Flexibility towards you working day, to help support colleagues at times of high workload.
We don't expect you to know everything from day one, and you will have plenty of training and development opportunities, but the desirable knowledge and experience we are seeking includes:
- Proven experience in a similar office environment.
- Preferably educated to A level standard, including a qualification in English.
- Experience of working within a formal quality management system.
- Internal auditor experience
- Use of SAP or other digital purchasing management systems.
The closing date for this role is the 1st of March but we may close the vacancy before this date if we receive enough suitable applications.
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, colour, national origin, sex, gender, gender expression, sexual orientation, age, marital status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation of reasonable adjustments.
Additional Information:
When joining ABPmer you will find an environment that is both welcoming and challenging. We reward our employees well and offer a generous remuneration package, employer pension, private health insurance and a range of other benefits.
Please note that ABPmer undertake random screening for substance abuse and operate a zero-tolerance policy. A medical will be required before starting this position also.
We are an equal opportunities employer and we welcome applications from all suitably qualified persons regardless of their background, which helps us to provide a diverse and inclusive working environment.
