Administrative Assistant Cambridge, East of England, England
Job description
The Faculty of Asian and Middle Eastern Studies invites applications for the post of Faculty Administrative Assistant to provide efficient and effective office-based support to ensure the smooth running of the Faculty.
The role holder will provide a reception service, which includes but is not limited to dealing with day-to-day queries from staff, students and visitors. They will also support the administrative team and various aspects of administration related to the running of the Faculty's undergraduate and postgraduate office: creating the termly teaching timetable, updating room bookings, supporting open days, admissions and providing administrative support during the exam period. The Faculty Administrative Assistant will keep the Faculty's digital presence up to date using both web-editing and social media platforms. They will also assist with the organization of events and activities for outreach, widening participation, alumni relations and fund raising. Some custodial support will be required from time to time.
Applicants will have excellent interpersonal and organisational skills, very good IT skills, an eye for detail and the ability to work in a team environment. Applicants will be able to work independently to tight deadlines, be willing to learn new skills and will be able to use their initiative and judgment. Applicants must be able to prioritise and work well under pressure. Applicants will be expected to liaise with all stakeholders with tact and diplomacy, observing the need for confidentiality where appropriate.
Applicants should be educated to GCSE level grades A-C or equivalent / NVQ Level 2. They must have good knowledge of MS Office, including Word, Excel, web editing, and use of email and internet. Experience of working in a busy office environment, preferably within Higher Education, is desirable.
For further information about this post, please click on the 'Further particulars' links below.
The closing date for applications is midnight (BST) on Friday 15 September 2023. Interviews will be held on 21 or 22 September 2023, subject to confirmation.
If you have any questions about this vacancy, please contact the Deputy Faculty Manager at [email protected]; for questions about the application process, please contact the School HR Team on [email protected].
Click the 'Apply' button below to register an account with our recruitment system (if you have not already) and apply online.
Please quote reference GU38207 on your application and in any correspondence about this vacancy
The University actively supports equality, diversity and inclusion and encourages applications from all sections of society.
The University has a responsibility to ensure that all employees are eligible to live and work in the UK.
