administrative assistant Bracknell, England
Job description
Job description
Finance and Office Assistant (Part-Time)
GFR Tech provide end to end IT Solutions and Managed IT Services for small to medium sized businesses. We provide Consultancy, Installation, and IT Support Services. Our solutions bring together all aspects of IT within a business and we are committed to providing exceptional service to all our customers. We have a proven track record with a broad range of clients including - Medical, Veterinary, Real Estate, Design & Construction, Finance, Leisure Attractions, Sporting Venues, Retail Outlets, Hospitality, Warehouses and Offices.
We are looking for a part-time Finance and Office Assistant to join our small, friendly team.
Hours to be agreed: 3 or 4 full days per week - Starting salary between £13 to £15 per hour with the potential to go full-time in the future.
Reporting into the Finance & Operations Manager, this person will assist in all general office operations including, but not limited to, book-keeping, finance, administrative and clerical support, dealing with customer calls, ticket logs and sales enquiries, supporting the Finance & Operations Manager, the company CEO and Support Centre.
Ideal Candidate will have:
Xero book-keeping experience, strong administration skills along with Sales and Marketing and Social Media experience
Duties includes:
- Receive calls for CEO, Sales Team and Support team
- Administer and perform all administrative and clerical functions
- Customer Invoicing in Xero
- Process Supplier Invoices in Xero
- Reconciling Bank Statements
- Credit Control and collection of overdue debt
- Quarterly VAT Returns
- Liaising with Company Accountant
- Set up and maintain customer contracts
- Coordinate courier services to Clients and Suppliers. Send items via Post Office when required
- Order Supplier goods, office equipment and sundries
- Assist CEO to source products and put together quotes for clients
- Create Mileage and Expense Claims for CEO
- Coordinate Office Meetings and Client Training
- Manage Office Insurance renewals
- Liaise with Supplier/Customer Accounts Department
- Update Social Media content (FB, Twitter and LinkedIn)
This is a busy and varied role and to perform this job effectively, the successful candidate must be self-motivated and able to perform each duty to a high standard. They must exhibit a pleasant and welcoming demeanour both in person and on the telephone.
The successful candidate will have the following attributes:
- Strong written communication skills - Ability to read, analyse and interpret correspondence and documents and ability to respond effectively to all, including sensitive inquiries and complaints
- Reasoning ability - to define problems, collect data, establish facts and draw valid conclusions
- Knowledge of office administration
- Experience with Xero accounts (or similar)
- Ability to maintain a high level of accuracy in preparing and entering information.
- Excellent interpersonal skills
- Analytical and problem-solving skills
- Effective verbal and listening communication skills
- Attention to detail and high level of accuracy, effective organisational skills.
- Good business acumen
- A good level of competence in Microsoft packages is essential
Our modern office is based in Bracknell with free onsite parking and easy access to the town centre. Applicants will ideally live within 30 minutes commute of our Bracknell office.
Job Types: Part-time, Permanent
Part-time hours: 24-32 per week
Salary: £13.00-£15.00 per hour
Benefits:
- Free parking
- On-site parking
Schedule:
- Monday to Friday
Ability to commute/relocate:
- Bracknell: reliably commute or plan to relocate before starting work (required)
Application question(s):
- Do you have experience with Xero, Sage or other accounting software?
Work Location: In person
Reference ID: GFRAdminJune2023PT
