Team Administrator Oxford, England
Job description
Are you an experienced Administrator looking for a new role? If so, we are looking for someone to support our friendly and fast-paced Project Management Team based in Oxford.
The Project Management Team provides specialist strategic advice and support to property owners, occupiers, developers and investors; from acquisition to project completion, they work on some of the area's most prestigious projects.
Job Purpose
The main focus of this role is to provide competent and professional administrational support to the Project Management Team. The successful job holder will be highly organised and be able to manage a busy workload with accuracy and pace.
What You'll Be Doing:
(Training and support will be provided)
- Undertaking administration for the team ensuring the relevant paperwork and client files are kept up to date.
- Helping to prepare and draft correspondence, reports and schedules, minutes and agendas.
- Supporting with Partner diary management and general administration including arranging meetings (with refreshments when necessary)
- Preparing and collating monthly project invoice packs including updating financial trackers and liaison with external parties.
- Responding to incoming queries and is client centric at all times.
- Photo and PDF stitching.
- Organising e-signatures and legal document tracking.
- Minute/ note taking at meetings, printing and binding of documents and audio/copy typing.
- Proof reading of schedules, letters and reports and arithmetic checking of certificates and notices.
- Helping to maintain an efficient filing system.
- Assisting in proposal/ bid creation often under tight timeframes.
- Helping to arrange corporate and social events.
- Carrying out such additional ad-hoc duties as may be reasonably requested from time to time, such as scanning and printing.
About You:
- Strong attention to detail.
- Good interpersonal communication skills (both verbal and written) with the ability to build relationships quickly, both internally and externally.
- Ability to work in a fast-paced team environment
- Able to work proactively and reactively
- Effective time management and ability to flexibly reprioritise tasks as required to manage conflicting demands and requirements
- Client centric.
- IT Skills – Highly proficient in the use of Word, Excel and Outlook and proficient in PowerPoint
- 4-9 (A to C) Grade in English and Maths GCSE
What's In It For You?
We will pay you competitively and provide you with an excellent benefits package: 25 days holiday (increasing with length of service), up to 8% contributory pension, health insurance, discretionary bonus, Medicash scheme (money towards dental treatments, opticians and remedial therapies).
Agile working has been part of the way we work for many years. Employees are empowered and trusted to have more choice about where they carry out their work, subject to them being able to work effectively and agreeing their working arrangements with their manager. The team and clients should always be put before individual requirements. A hybrid working pattern has been adopted at Bidwells which will include a blend of office and home working.
Flexible working requests can be made for all positions - please add details to your application.
Alongside office and firm-wide events, we have regular team socials and pride ourselves on our team ethos.
Bidwells is dedicated to fostering a truly inclusive culture of belonging, where everyone can thrive and succeed as their true and authentic selves at every level. We are committed to equal employment opportunity and positively encourage applications from all suitably qualified and eligible candidates regardless of race, sex, gender, gender identity or expression, disability, age, sexual orientation, transgender status, religion or belief.
Agencies: Bidwells does not accept unsolicited resumes and will not be responsible for related fees.
Job Types: Full-time, Permanent
Salary: Up to £30,000.00 per year
Benefits:
- Additional leave
- Canteen
- Company events
- Cycle to work scheme
- Employee discount
- Enhanced maternity leave
- Enhanced paternity leave
- Free parking
- Gym membership
- On-site gym
- On-site parking
- Private dental insurance
- Private medical insurance
- Referral programme
- Sick pay
- Store discount
Schedule:
- Day shift
- Monday to Friday
Supplemental pay types:
- Bonus scheme
Work Location: In person
