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Student Futures Placements Officer – School of Law & Politics

Student Futures, part of the Student Life Division of Cardiff University, is a fast-paced department working with university colleagues, students, and employers to provide a service that enhances student employability and improves graduate outcomes.

An exciting opportunity has arisen to source and manage placements and work experience in the School of Law & Politics, carrying out supporting work, providing advice, guidance and support.

Job Purpose

To provide support for our pro bono activity, the operation of the legal skills area and supporting the Placements Manager to source and manage placements and work experience for credit bearing modules and placement year in the School of Law & Politics. This is a new role which will include:

• Carrying out supporting work, providing advice and guidance to students, academic colleagues and employers
• Ensuring students in the School of Law and Politics have equal access to opportunities
• Organising pro bono and employability promotional materials and activities
• Supporting the administration of Widening Participation activities
• Deliver an excellent student and employer experience

If you would like to discuss this post, please contact Jo Jenkins (Student Futures Business Partner, email: [email protected]).

The post is full time (35 hours per week) and open-ended.

Salary: £29,762 to £34,314 per annum (Grade 5)

Due to the nature of this role, you may be occasionally required to undertake some work in evenings and at weekends.

Cardiff University offers many excellent benefits, including 37 days annual leave (plus bank holidays), pro rata for part time staff, local pension scheme, a cycle to work scheme and other travel initiatives, annual increments up the pay scale, and more. It is an exciting and vibrant place to work, with many different challenges and is a proud Living Wage supporter.

Date advert posted: Tuesday, 23 May 2023

Closing date: Friday, 9 June 2023

Cardiff University is committed to supporting and promoting equality and diversity and to creating an inclusive working environment. We believe this can be achieved through attracting, developing, and retaining a diverse range of staff from many different backgrounds who have the ambition to create a University which seeks to fulfil our social, cultural and economic obligation to Cardiff, Wales, and the world. In supporting our employees to achieve a balance between their work and their personal lives, we will also consider proposals for flexible working or job share arrangements.

Key Duties

• Provide professional advice and guidance on placement and work experience processes and procedures to internal and external customers, using judgement and creativity to suggest the most appropriate course of action where appropriate, and ensuring complex and conceptual issues are understood
• Ensure that the School of Law & Politics placement schemes are delivered to the institution, proactively changing the delivery according to customer requirements. Customers will include University students, academic staff and employers.
• Ensure the targets and objectives of the School of Law & Politics and Student Futures placement schemes and work experience programmes are achieved
• Establish working relationships with key contacts to help improve service levels, developing appropriate communication links with staff in the School and across the University, employers including law firms and professional bodies as required
• Undergo personal and professional development that is appropriate to, and which will enhance performance
• Develop and deliver workshops and other promotional events highlighting the benefits of placements and work experience in the School of Law & Politics
• Undertake a variety of administrative duties to support the department
• Instruct and guide other employees across the School of Law & Politics on placement schemes and work experience programmes
• Collaborate with others in order to make recommendations for developments of established processes and procedures
• Investigate and analyse specific issues related to placements within the School of Law & Politics, creating recommendation reports, supported by advances as relevant within professional, educational and sector practices
• Create specific working groups from colleagues across the University to achieve Student Futures and School of Law & Politics objectives
• Supervise specific project teams on an occasional basis to accomplish key objectives

Specific Duties

• Deliver placement and work experience opportunities with employers
• Ensure all relevant checks are carried out such as health and safety inspections for all opportunities
• Offer a wide range of opportunities to meet students’ needs
• Offer a full recruitment service which will include producing vacancy adverts, matching applicants with opportunities, induction and monitoring of candidates, feedback from both parties and signposting to other services as appropriate
• Work with relevant support staff to ensure all relevant paperwork is completed, both online and in hard copy
• Market the placement schemes and work experience programmes to customers using a variety of media channel

General Duties

• Ensure that an understanding of the importance of confidentiality is applied when undertaking all duties
• Abide by University policies on Health and Safety and Equality and Diversity
• Perform other duties occasionally which are not included above, but which will be consistent with the role

Due to the nature of this role, some activities take place on a Saturday and as such the post holder will be required to work Saturdays and out of office hours on occasions.

Important notice:

• It is the University’s policy to use the person specification as a key tool for short-listing. Candidates should evidence that they meet ALL of the essential criteria as well as, where relevant, the desirable.
• As part of the application process you will be asked to provide this evidence via a supporting statement.
• Please ensure that the evidence you are providing corresponds with the numbered criteria outlined below.
• Your application will be considered based on the information you provide under each element.

When attaching the supporting statement to your application profile, please ensure that you name it with the vacancy reference number, e.g. Supporting Statement for 16038BR.

Essential Criteria

Qualifications and Education

• Degree/NVQ 5 or equivalent work-related experience

Knowledge, Skills and Experience

• Substantial experience of working in a recruitment environment and/or awareness of recruitment procedures
• Able to demonstrate professional knowledge of placements and work experience to give advice and guidance to internal and external customers
• Ability to set up standard office systems and procedures and make improvements as appropriate

Customer Service, Communication and Team Working

• Ability to communicate conceptually detailed and complex information effectively and professionally with a wide range of people
• Evidence of ability to explore customers’ needs and adapt the service accordingly to ensure a quality service is delivered

Planning, Analysis and Problem solving

• Evidence of ability to solve expansive problems using initiative and creativity; identifying and proposing practical solutions and resolving problems with range of potential outcomes
• Evidence of demonstrable knowledge of key advances within placements and work experience
• Evidence of ability to work unsupervised to deadlines, planning and setting priorities for own work and that of others and monitoring progress.

Other

• A willingness to undertake further training and development

Desirable Criteria

• Knowledge of health and safety legislation (full training given)
• Car owner / driver
• Fluency in Welsh, written and oral

29,762

34,314

Admin / Clerical

Grade 5