Sixth Form Administrative Assistant Rugby, England
Job description
Sixth Form Administrative Assistant - Ashlawn School
Ashlawn School wishes to appoint an enthusiastic, efficient and proactive individual to the position of Sixth Form administrative assistant in our large, busy and successful Sixth Form. The successful candidate will perform vital administration tasks necessary for the smooth running of Sixth Form. They will also be front of house running the Sixth Form reception and working with students.
The successful candidate will enjoy being at the hub of activity with varied activities and interaction with staff across the whole school. They will be a strong role model who rolls up their sleeves and gets stuck in with day-to-day operations. Applications are welcome from individuals currently working in a school or looking to move into the education.
Candidates should have experience of:
· working within an effective administration team
· managing their own performance
· excellent customer service
· development and implementation of new processes and procedures
· responsible for accurate administration of student intake to Sixth Form
· responsible for accurate administration of destination for Sixth Form students
· support with the smooth running of the Sixth Form study hub
· working with information management systems; sims, excel, word, Google systems
· liaising with different teams to ensure effective organisational performance; data team, admissions team
· Microsoft Office software and other school related IT systems
The successful candidate will also:
· Have a calm and reassuring presence
· Be able to advise and support in order to improve performance
· have initiative and self-management skills
· be an effective team player
You will enjoy support and guidance from a friendly team who work together and aim to give the best possible educational experience for their students.
Main tasks
· Provide administrative support and assistance to the sixth form department
· Produce standard letters
· Produce documents from draft
· Undertake routine clerical activities/duties, e.g., photocopying, filing, faxing, emailing, completing routine forms
· Process complex mail merge
· Create and maintain simple Excel spreadsheets/databases
· Timetabling on SIMS
· Coordinate the admissions process for sixth form including the interviews for internal and external applicants and their subject choices
· Maintaining the records for all sixth form students and updating parents / carers as appropriate
· Be the first point of contact for students requiring support/help and referring them to appropriate staff
· Undertake reception duties: receive visitors, receive and deal with telephone calls, deal with other enquiries as relevant to post.
· Handling the incoming mail and distribute as appropriate
· Attending key meetings as requested and taking (action/summary) minutes
· Liaise and provide student reference for leavers
· Updating use of school’s database
· Diary management, including electronically
Other Specific Duties
● To play a full part in the life of the school community, to support its distinctive mission and ethos and to encourage staff and students to follow this example.
● To actively promote the school’s corporate policies.
● To continue personal development as agreed.
● To comply with the school’s Health and safety policy and undertake risk assessments as appropriate.
● To undertake any other duty as specified by the relevant pay and conditions document not mentioned in the above.
Whilst every effort has been made to explain the main duties and responsibilities of the post, each individual task undertaken may not be identified.
Safeguarding:
The Transforming Lives Educational Trust is committed to safeguarding and promoting the welfare of children and expects all staff to share this commitment. Applicants must be willing to undergo child protection screening appropriate to the post including checks with past employers and the Disclosure and Barring Service. We are an equal opportunities employer. The Trust reserves the right to interview and appoint a suitable candidate before the deadline date.
Job Types: Full-time, Permanent
Salary: £17,895.00-£19,244.00 per year
Schedule:
- Day shift
Experience:
- Administrative: 1 year (required)
Work Location: In person
