Senior Administrative Assistant (Legal) London, England
Job description
Based in our central London Corporate Office, this position will provide a wide range of administrative support to the legal department, specifically supporting SVP, Corporate Counsel, two VPs, Corporate Counsel and a Director, Associate Corporate Counsel. Administrative support would include document management, managing schedules, expense report management and travel arrangements. This position requires a productive self-starter who is co-operative, receptive to challenge, prepared to pitch-in as necessary and above all, has a positive and professional attitude.
Key duties will include:
- Document management including arranging for signature of documents, maintaining filing (electronic and paper) and updating electronic databases
- Managing calendars including travel dates, meetings and conference calls
- Assisting with the preparation, editing and proofreading of various documents and correspondence
- Preparing redlines of agreements, execution versions of documents and collating exhibits
- Assisting to maintain document tracking lists
- Coordinating and setting up meetings, logistics and/or materials as required
- Coordinating various matters and documents with external counsel, other third party service providers and governmental departments
- Arranging all travel requirements, including airline reservations, hotel accommodation, rental cars, etc.
- Managing and processing expenses, including administering expense reports
- Processing/allocating invoices and tracking expenses
- Answering phones, re-directing calls when necessary and handling routine matters without supervision
- Typing, photocopying and distributing correspondence, reports, etc.
- Opening mail, re-directing when necessary; receiving, distributing and sending couriers and faxes.
- Assisting with ordering and maintaining office supplies
Attributes for success will be:
- Professional and positive attitude
- Ability to work independently, take initiative, use sound judgement, and be proactive in taking on new tasks
- Ability to prioritize, work well under pressure and manage multiple tasks within time constraints
- Agility in resolving problems, dealing with unexpected issues, and diligent in following tasks through to completion
- Integrity and discretion in dealing with confidential information
- Good team player
- Excellent communication skills (verbal and written)
- Strong planning and organizational skills
- Very detail oriented
- Proficiency with MS Office Suite
- Prior administrative experience - ideally in a law firm or other legal setting
About Us
Dedicated to perfecting the travel experience through continual innovation and the highest standards of hospitality, Four Seasons can offer what many hospitality professions dream of - the opportunity to build a life-long career with global potential and a real sense of pride in a job well-done.
All internal applications must be submitted and approved in Workday by January 3rd 2023
