Secretary – Criminal Team - Leicester Leicester, England
Job description
Job Title
Secretary – Criminal Team - Leicester
Job Overview
This role will be supporting our clients, Reeds Solicitors LLP, with administrative duties and the day to day running of legal cases.
This is a full time permanent post supporting our very experienced team dealing with all types of criminal matters.
Roles and Responsibilities
- Opening new files on the internal case management system & ensuring correct letters and care guides are sent to clients, completing conflict checks on files;
- Answering telephone calls and dealing with queries in a professional and confidential manner, ensuring all messages are passed on accurately to the relevant fee earner;
- Answering door callers in the office;
- Accurately completing fee earners’ dictation as efficiently as possible;
- Saving fee-earners attendance notes, time-recording and expenses on case management system;
- Ensuring all dates are in the diary with the relevant cover;
- When the new court/police rota’s are released ensure they are in the relevant diaries;
- Police station back up rota, making sure all solicitors are aware;
- Undertaking any other follow up actions on files as directed by fee earners;
- Requesting IDPCs and saving evidence as it is served to the relevant file on the case management system;
- Managing legal aid process (sending out letters, collating declarations, matching with files on the system);
- Accepting new case calls from DSCC, ensuring telephone advice is covered;
- Arranging representatives to ensure all Police Station cases are covered;
- Closing files and undertaking the closing checks to ensure compliance is met with LAA contract and Lexcel standard;
- Chasing Police for outcomes and processing letters to clients following replies;
- Ensuring internal monitoring sheets are updated;
- Photocopying or scanning documentation as required;
- Processing incoming and outgoing mail (paper & Email);
- Providing back up support to the general Reeds reception line during periods of staff absence;
- Any other duties as requested by any member of the management team.
Person Specification
- Must have excellent organisational, administrative skills and attention to detail;
- Touch typing skills;
- Ideally have experience using digital dictation equipment;
- Must have confident and clear communication skills, both verbal and written;
- Must be computer literate with experience of using Microsoft Office packages;
- Must be able to multi-task & work well under pressure;
- Be proactive and able to work well without supervision;
Salary
£19,000 - £ 23,000 Dependent on experience
Working hours
9:00am to 5pm, with one hour for lunch Monday - Friday
Job type
Permanent – Full Time
Closing date
TBC
We reserve the right to amend the closing date or withdraw the advert without notice prior to the closing date.
Why work for RockMS?
We are a forward thinking, dynamic company, who put their clients and employees first. We are a fun and flexible firm with good opportunities for development and career progression. We expect a lot from our employees but in return we offer:
- The ability to earn up to 30 days of holiday with years of service (standard holiday packages start at 21 days plus all bank holidays);
- Additional paid day off on your birthday.
- Ability to purchase a further 5 days of holiday each year.
- Discretionary additional holiday days given at Christmas (up to a maximum of 2 days)
- Flexible working schemes available to all employees.
- Private medical health care with the option to add optical and dental care.
- Discounted gym memberships.
- Fresh fruit baskets in each office on a weekly basis.
- Cycle to work scheme.
- Unlimited access to online based training.
- Employee assistance programme with access to physical, mental and emotional health advice & webinars, wellbeing videos and programmes, online counselling & mini health checks.
Job Types: Full-time, Permanent
Salary: £19,000.00-£23,000.00 per year
Benefits:
- Cycle to work scheme
- Employee discount
- Flexitime
- Private medical insurance
- Referral programme
- Wellness programme
- Work from home
Schedule:
- Flexitime
- Monday to Friday
Ability to commute/relocate:
- Leicester: reliably commute or plan to relocate before starting work (required)
Work Location: Hybrid remote in Leicester
