secretary New Haven, CT
Job description
Are you looking to be part of a unique school and arts environment as Secretary for ACES Educational Center for the Arts?
Located in New Haven’s Audubon Arts District, ECA is a half-time magnet arts high school serving students from south-central Connecticut and beyond. ECA students study music, dance, theater, writing and visual arts and are taught by a staff of more than 50 professional artists who are active in their field.
The anticipated start date for this opportunity is July 2023
Essential Responsibilities
The secretary is responsible for the general communications within the office. Secretaries are often the first person greeting and responding to inquiries and information therefore they must be skilled in representing ACES in a polite and responsive manner. Aside from numerous clerical responsibilities the secretaries are responsible for completing financial processes, communicating forwardly with their team and administrators and maintaining confidentiality of sensitive information.
Maintains adequate supplies for the office and coordinates purchase orders and processes.
Answers phones, directs calls to correct personnel and ensures appropriate disposition of messages.
Completes time and attendance processes for unit or program.
Coordinates schedules and meetings as directed by supervisor.
Assists in completion of various reports.
Greets visitors and demonstrates positive communication in a courteous manner.
Maintains necessary equipment and reports problems to the correct departments.
Maintains needed emergency materials for drills and contacts.
Coordinates and prepares needed correspondence to stakeholders and staff.
Completes office tasks such as filing, answering phones, distributing mail, etc. Wears attire commensurate with the setting in keeping with dress code Exhibits punctuality and professionalism Maintains confidentiality when dealing with sensitive information.
Ability to:
Interact with the general public in a positive manner.
Remaining calm in stressful situations
Prioritize tasks and organizing the work.
Handle changes in a fast-paced work environment
Collaborate with others for program planning.
Work independently with minimal supervision
Interact courteously in making and responding to requests from co-workers and other stakeholders.
The ECA Secretary hours are Monday – Friday, 8:30 am – 5:00 pm. We provide paid parking in a covered garage. While some evening or Saturday hours may be required, we offer the opportunity to be creative and flexible with time.
High school diploma, GED, or equivalent
Two to three years’ experience in an office setting
Proficient with office software
Internal candidates should apply via the "Careers at ACES" link on Interfaces.
EEO/AAE
