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Since 1906, UWG has been home to those who are eager to take their own path, learn, and grow. With more than 12,700 students from across Georgia, 34 other states and 64 countries, 95+ undergraduate programs and concentrations, and 35 master’s, specialist, and doctoral degree programs, we’ve come a long way since then. Today, we’re a regional powerhouse making a $626 million local economic impact.

With locations in Carrollton, Douglasville, and Newnan, Georgia, we take pride in making a difference in the lives of our students, our neighbors, and the world. In essence, UWG provides a safe, quality and affordable college experience that transforms lives. Amazing things happen when you Go West!

The university is organized into our College of Art, Culture, and Scientific Inquiry; College of Education; Richards College of Business; University College; School of Communication, Film, and Media; Tanner Health System School of Nursing; Honors College; Graduate School; UWG Newnan; and our UWG Douglasville Center.

Reporting to the University Registrar, the Associate Registrar serves as a key leader in the Office of the Registrar, with accountability for Records and Registration. The position manages the accurate set up of terms for registration and refunds in Banner, the completion of end of term processing, and applying select waivers for accurate tuition assessment. The position will also supervise the Registrar's Office Records and Registration team who has overall responsibility for student registration and academic history, National Student Clearinghouse reporting, Schedule of Classes, Banner Course Catalog and maintenance of the departmental website. Position will serve as backup to the Sr. Associate Registrar for the USG Academic Data Collection reporting, tuition reclassification and out-of-state tuition differential waivers.

General

Collaborates with Sr Associate Registrar to create and maintain Smartsheets and Argos reporting tools and forms; and implement new technology for process improvement. Supervises the Registrar's office Record and Registration Team, which includes selecting, hiring, training and evaluating 4 full-time direct reports. Responsible for end of term processing including the operation of grade submission windows, rolling grades to history, course repeat processing, updating GPAs, applying I to F policy, academic standing updates, and initiating of dropping students with unmet prerequisites from future term enrollment. Maintains a thorough knowledge of academic policies and procedure. Interprets and implements academic policies, making recommendations to the registrar, academic affairs and appropriate dean/associate dean. Oversees maintenance of registrars office data production calendar for running mission-critical and time-sensitive processes. Assures the accuracy and security of student information and helps resolve errors on student records related to registration, grades, transcripts and personal data.

Curriculog/Academic Courses

Reviews and approves all Curriculog new and revised academic course requests to ensure alignment with program and university requirements.

Banner

Responsible for preparing the student information system (SIS) for course schedule building and registration through the term setup procedures. Preparations include building part of term dates, enrollment status codes, registration status codes, and refund schedules; setting course override restrictions and rules; and entering holiday schedules in the SIS.

End of Term Processing/Other/Consequences of Error

Responsible for end of term processing including the operation of grade submission windows, rolling grades to history, course repeat processing, updating GPAs, applying I to F policy, academic standing updates, and initiating of dropping students with unmet prerequisites from future term enrollment. In addition, this position represents the Registrar's Office at Undergraduate Academic Programs Committee (UAPC) meetings in absence of the Registrar. Assumes proxy responsibility of the department in the absence of the Registrar and Senior Associate Registrar. Represent the Registrar's Office at state (GACRAO) and regional (SACRAO) affiliate meetings and conferences. Other duties as assigned by Registrar or Senior Associate Registrar including working each Commencement Ceremony.

Educational Requirements

Bachelor's Degree

Required Experience

2-3 years of higher education experience at the Assistant Registrar or equivalent level; 1 year of supervsiory experience; and 1 year experience working with a complex student information system. Strong managerial, interpersonal, supervisory and problem - solving background. Knowledge of Banner Student Module, Smartsheets and the Argos Reporting. Ability to make administrative and procedural decisions and judgements on sensitive, confidential issues. Skilled in examining and reengineering operations & procedures, formulating policy, and developing and implementing new strategies and procedures. Ability to supervise and train staff, including organizing, prioritizing and scheduling work assignments. Seasoned in handling a multiplicity of tasks simultaneously; follow through on tasks and meet deadlines. Above average knowledge of the Banner Student System and UWG policies. Proven ability to lead projects and implement new functionality and /or systems.

Preferred Educational Qualifications

Masters preferred.

Preferred Experience

Experience in the Records and Registration functions of the Registrar's Office. Two years experience at an Assistant Registrar level preferably at UWG.

$60,100.00 annually, paid on a monthly basis.

ABILITIES

Ability to sit and work at a computer for long periods of time. Occasionally work outside of normal scheduled hours. Move about the office freely. Communicate without restriction. Work well within a group or team.

KNOWLEDGE

Above average knowledge of the Banner Registration, Catalog and Course Section modules. Ability to learn complex processes and table setups including Registration, End of Term, National Student Clearinghouse and Wait listing.

SKILLS

Part of the Registrar's leadership team who will work with the Registrar concerning budgetary matters and participate in development of assigned budgets.

Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with the University of West Georgia, as determined by the University of West Georgia in its sole discretion, confirmation of the credentials and employment history reflected in your application materials and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test. Offers are made expressly subject to the applicable federal and state laws, to the statutes, rules and regulations of this institution and to the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.

The University of West Georgia is an equal employment, equal access, and equal educational opportunity, and affirmative action institution. It is the policy of the University of West Georgia to recruit, hire, train, promote and educate persons without regard to race, color, national or ethnic origin, age, disability,
gender, religion, sexual orientation, gender identity or veteran status as required by applicable state and
federal laws (including Title VI, Title VII, Title IX, Sections 503, and 504, ADEA, ADA, E.O. 11246,
and Rev. Proc. 75-50