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Salary Range: Grade G: $122,177.68 - $163,749.15/year, $170,299.12 (top step effective 7/01/2024)

Job Type:

Job Number: CL23-00659

Location: Santa Ana, CA

Division: Santa Ana College School of Continuing Education

Closing: 7/27/2023 5:00 PM Pacific

Job Description

CLASS SUMMARY
Under general direction - plans, supervises, coordinates and participates in the registration program for college credit and/or non-credit students; maintains and compiles attendance reports; coordinates data processing services; assumes and performs related duties and responsibilities as required.
REPRESENTATIVE DUTIES
Plans, organizes, schedules, coordinates, supervises, participates in and writes reports on early, regular, late and special programs registration; coordinate student census for state report and FTES accounting; coordinates collection of positive class attendance; coordinates the development and review of registration and admissions data processing program, maintains current information on State Education Code; reviews and handles special problems and questions referred; supervises and trains office personnel; evaluates military records for academic credit; organizes and develops procedures and materials. Oversees degree audit and update the electronic Ed Plan systems.
ORGANIZATIONAL RELATIONSHIPS
This class reports to the designated administrator and acts for the administrator in his/her absence. This class manages all Admissions/Records personnel and many student workers on registration duties. This class works with administrators, faculty, students, other college personnel and the public and is the Admissions/Records liaison with district's IT department.
KNOWLEDGE AND ABILITIES
Thorough knowledge of: principles of modem record-keeping, systems analysis, and data processing applications; principles of staff organization, supervision and training; modem record keeping systems and procedures. Good knowledge of: college credit and /or non-credit student registration, admissions and record keeping procedures; California Code requirements for student residence, attendance, grading, testing and records; administrative communications practices, written and oral; college organization and procedure; statistical reporting procedures.
Familiarity with: principles of public relations, standards of professional conduct.

Ability to: read, comprehend and apply a wide range of written materials having technical, legal and policy content; plan and organize complex records systems; organize and train a large staff of full-time and student workers; cooperatively develop and plan data processing programs/systems; adapt to changing legal, policy and procedural requirements; prepare narrative and statistical reports and recommendations; participate in policy conferences; use professional judgment in staff, student and public contacts, apply legal and policy provisions to various problems, consistently and correctly; establish and maintain effective relationships with students, faculty, administrators, and other college personnel

• and the public.
  
  Job Qualifications
  
  MINIMUM QUALIFICATIONS
  Bachelor's Degree or any combination of experience and education equivalent to a Bachelor's. Any combination of training and/or experience equivalent to five years of increasingly responsible management experience, including the planning and operations of a volume records function involving computer program(s), and including some experience in both college credit and non-credit admissions and records activities. ABOUT RANCHO SANTIAGO COMMUNITY COLLEGE DISTRICT
  Rancho Santiago Community College District (RSCCD) is one of the most established districts in the state and has been in operation for nearly 50 years. Located in the heart of Orange County, it is one of the largest of California's 72 community college districts, based on the number of credit and non-credit students. RSCCD encompasses 25 percent of Orange County's total area and serves a population of more than 700,000 residents in the communities of Anaheim Hills, Orange, Santa Ana, Villa Park, and portions of Anaheim, Costa Mesa, Irvine, Fountain Valley, Garden Grove, Tustin, and Yorba Linda. The District includes Santiago Canyon College and Santa Ana College, as well as the Centennial and Orange Continuing Education Centers, the Digital Media Center, Joint Powers Fire Training Center, the Orange County Sheriff's Regional Training Academy, the College and Workforce Preparation Center, and the District Operations Center. RSCCD's three (3) auxiliary Foundations are actively involved in supporting both community and campus programs.
  EEO STATEMENT
  The Rancho Santiago Community College District (RSCCD) is committed to the concept and principles of staff diversity and equal employment opportunity by prohibiting discrimination based on ethnic group identification, national origin, religion, age, sex, race, color, ancestry, sexual orientation, physical or mental disability, gender identity, medical condition (cancer-related or genetic characteristics), marital status, citizenship, or service in the uniformed services, or on the basis of these perceived characteristics or based on association with a person or group with one or more of these actual or perceived characteristics. Applications from all persons interested in the position are encouraged.
  SELECTION CRITERIAApplication ScreeningIn addition to the requirements and responsibilities listed, the following criteria will be considered in selecting candidates for interviews:
  • Educational experience - breadth and depth
  • Work experience (breadth and depth)
  • Demonstrated leadership capabilities
  • Program development
  • Community involvement
  • Demonstrated experience in working with a diverse socio-economic community
  • Demonstrated ability to work cooperatively with others
  Based on the information presented in the application materials, a limited number of candidates with qualifications most pertinent to the position will be invited to participate in the selection process, which may include a written test and an oral interview.Meeting the position's minimum requirements does not guarantee advancement in the selection process. Candidate qualifications will be assessed to determine those who meet and exceed requirements and are deemed the most competitive in the applicant pool. InterviewApplicants selected for an interview may be required to take additional tests or assessments and will be notified of such prior to the date of the interview. During the oral session, those selected for interviews will, in addition to the above, also be evaluated on the following factors:
  • Oral communication skills
  • Presentation
  • Problem-solving skills
  A predetermined set of questions will be asked of all applicants interviewed. Applicants are requested to provide thorough yet concise information on their related experience to ensure the correct evaluation of their qualifications. Evaluation criteria will be applied consistently to all applicants. The District will make reasonable accommodations for applicants with disabilities. Applicants should contact Recruitment in the Human Resources Office for assistance. Application ProceduresApplications will automatically refer to the hiring administrator as soon as the applications are submitted. To ensure full consideration, all applicants must submit a complete online Rancho Santiago Community College District Online application that includes the items listed below by the position's closing date.
  A Complete Application Packet Must Include the Following:
  • RSCCD Online Application
  • Cover Letter
  • Resume - details all relevant education, training, and other work experience
  
  Foreign Transcripts: Education completed outside of the United States must be equivalent to that gained in the conventional/accredited United States education programs to be considered for the satisfaction of minimum qualifications. The National Association of Credential Evaluation Services (NACES), a United States-based credentials evaluation service, must translate and evaluate Foreign transcripts.
  Conditions of EmploymentSelected candidate(s) is required to complete the following prior to employment as part of the onboarding process:
  • Present original documents for proof of eligibility to work in the United States (by in-person appointment in People & Culture)
  • Provide a certificate of Tuberculosis Exam
  • Fingerprints (by a Live Scan Agency at the candidate's expense, and clearance must be received before the first day of employment)
  
  
  
  
  
  To apply, please visit https://www.schooljobs.com/careers/rsccd/jobs/4116577/interim-registrar
  
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