Available Job Today Reference Number: XL163

Hours: 7 hour contract on a Sunday

Rate of Pay: Competitive

Closing Date: 8th April 2023

CV Life are looking for an amazing customer focused individual to join our dynamic team as a Receptionist at the Xcel Fitness and Leisure Centre. You’ll deliver an exceptional, personable and professional customer experience. Putting our customers at the heart of everything you do. Within this position you will be the first port of call for many of our customers and as such it is imperative that you are visible, polite, approachable and most importantly self-motivated to create a brilliant first impression of our business.

We want every single customer to have a positive experience at CV Life.

Role and Responsibilities:

• The ideal candidate will be a ‘people person’ with experience of working with a diverse range of people.
• Have strong interpersonal skills, both face to face, written and on the telephone.
• Good problem-solving skills, use of initiative, being proactive and have a good attention to detail.
• Computer literate but training will be given on our systems.

Part time position to cover 7 hours on a Sunday.

The principal place of employment will be The Xcel Leisure Centre with free onsite parking.

Joining Customer Services is a good introduction into a long term career with CV Life. Come join our team.

Job Description

Reporting to: Duty Manager

Scope

Coventry Sports Foundation and Culture Coventry Trust are operating as CV Life, so that the scope of this Job Description as a CV Life document extends to cover the employment of employment contracts held with either Coventry Sports Foundation or Culture Coventry Trust.

Overall purpose and objective of the role:

To co-ordinate bookings, admissions and general enquiries as the first point of contact within the Organisation.

Main duties of the role:

• Promote exceptional customer standards at all times with contact through email, telephone or face to face.
• To accept and process bookings for the various facilities within the guidelines of the relevant procedures.
• To constantly monitor activities alongside the scheduled bookings and inform staff as to sessional and changeover requirements.
• To operate the cash register for activity admission whilst ensuring that discount cards are shown by people wishing to pay concessionary rates.
• To ensure that payment records and accounts for activities are maintained within the respective files.
• To reconcile the cash register and takings at the end of each shift.
• To ensure the appropriate levels of admittance to those sessions and classes that have limited availability.
• To process Priority Card and Passport to Leisure applications.
• To deal with all telephone enquiries using standard operating procedures and record messages on behalf of staff who are unable to take calls using internal e-mail system.
• To process the daily postal deliveries, ensuring that staff receive incoming mail promptly.
• Input memberships onto the computerised booking system and ensure that supplementary information is accurate and detailed.
• To ensure that all visitors adhere to the procedures for signing in and out of the premises
• To regularly update and file all records kept at reception
• To monitor and maintain the cleanliness and appearance of the reception area at all times
• To ensure that adequate levels of information leaflets are produced and displayed within the reception area
• To attend training/refresher courses as are appropriate to maintain standards of good practice
• To assist in emergency situations in accordance with the procedures detailed in the Company’s Health & Safety.
• To attend any relevant meetings as appropriate.

This job description is neither exhaustive nor exclusive and may be reviewed and updated depending upon operational requirements and staffing levels.

Responsibilities for all employees

• To embrace and lead by example on the Company’s key values of PRIDE, PASSION and PERFORMANCE or those that might at any time be subsequently re-defined.
• To undertake all duties and fully comply with all of the Company’s general standards and those relating to the specific requirements of the role.
• To carry out tasks at a range of sites that are either operated or managed by the Companies / Trusts or where services are delivered by the Companies / Trusts
• To be involved in any aspects or opportunities for sharing of good practice, expertise and responsibilities within the Companies / Trusts. To generally help promote the work and public image of the Companies / Trusts, always maintaining high standards of customer service and personal appearance.
• To attend and fully engage with all internal training and development requirements and opportunities, and maintain such qualifications as required by the demands of the role.
• To interact positively with customers adopting a friendly and professional approach at all times.
• To support the Company’s commitment to providing a safe environment for children, young people ad vulnerable adults, ensuring awareness of the Company’s Safeguarding Policy, Procedures and Practice Guidance, and to be vigilant, reporting any safeguarding concerns without delay.
• To comply with the General Data Protection Regulations when dealing with, maintaining, sharing and storing information.
• To undertake other duties as specified, which are appropriate to the qualifications, experience and general level of the post.

Person Specification

Essential Personal Attributes

• Approachability to staff and customers.
• Self-motivated.
• Flexible approach to work.
• Supportive to others.
• Good listener.
• Adaptable and approachable.
• Enthusiastic to assist others.

Essential Knowledge and Experience

• Working knowledge and experience within a reception environment.
• Knowledge of electronic booking systems.
• Experience of cash handling.
• Knowledge of Microsoft Excel and Word.

Essential Special Skills

• Ability to work under pressure.
• Ability to work as part of a team.
• and under own supervision.
• Excellent communication skills.
• Excellent customer care skills.
• Ability to handle customer complaints in an appropriate manner.
• Good organisational skills.
• Basic IT skills.
• Good standard of literacy and numeracy.

Circumstances

• Ability to work unsociable hours including evenings, weekends, and Bank Holidays.
• Ability to travel between sites.
• Interest in working with underrepresented and disadvantaged community groups/individuals.

If you have any enquires, please contact our Human Resources Team by emailing [email protected]

Benefits

• Great development opportunities
• Work for an inclusive and culturally diverse organisation
• FREE health and fitness membership*
• FREE health and fitness membership for a family member or friend*
• FREE onsite parking at most sites
• DISCOUNTS on Centre activities*

(*not applicable to casual workers)

People from Black, Asian and Ethnically Diverse backgrounds, disabled, deaf and neurodivergent people are under-represented in our workforce, so we particularly encourage applications from candidates in these groups.

When applying for this position, please ensure you confirm the Job Title and the Reference Number as stated on this Job Advert.