Job description
- Manage global budget processes, including the raising of POs, coordinating with vendors and tracking of budgets
- Organising logistics for Congresses and internal meetings, along with further meeting support (including the management of relevant Pfizer processes)
- Take the lead on organizing monthly virtual meeting series with country colleagues, involving the organizing of agendas, follow up with presenters and all other logistics
- Support or take the lead on specific marketing projects
- Organise offsite meetings
- Regular engagement with countries to collect or consolidate information needed to support projects and ways of working
- Regularly participate in and lead in problem solving and ad hoc projects to assist the effectiveness of the team; be an expert in Pfizer process and policy (e.g. conference organisation, compliance, FCPA, SOPs) globally, given the virtual, decentralized nature of this team and its remit.
- Independently plans and executes work to meet assigned objectives.
- Takes personal accountability for quality of own work that impacts the team and understands impacts of actions. Ensures accuracy of work and uses judgment to determine work methods in different situations.
- Integrates into team culture and participates as desired in team culture activities and team-building events.
- Proactively coordinating meetings, maintaining diary invites and efficiently resolving conflicts and routine issues
- Contribute ideas, fostering pace and enthusiasm, negotiating timely execution of work, and developing self to maximise personal contribution to projects whilst maintaining high standards.
- Plan, organise and prioritise own work daily to meet deadlines and plan ahead to meet upcoming / cyclical deadlines.
- Act as a source of information around the company, the industry, contact points, processes, policies or general advice and problem-solving solutions, providing relevant information/guidance and support to other colleagues as required on behalf of the team
- Ongoing maintenance of the OneDrive and TEAMS systems to ensure content remains a well-managed resource.
- Supporting the team with inputting and the upkeep of PT&E Expense Reporting
- High School Diploma or GED
- Demonstrable experience in a similar role and field
- Demonstrated planning and organising skills
- Demonstrated administrative experience with an ability to carry out all office functions proficiently, and to complete quality work on a timely basis
- Excellent attention to detail and interpersonal skills
- Excellent judgment as well as the ability to work with confidential documents and information
- Must be independent, proactive, and self-motivated with excellent attention to detail
- Demonstrated positive “can do” attitude with a mature outlook
- Must be able to work well in team environments (with experience of working with virtual/remote colleagues), and be productive when working independently with minimal supervision
- Ability to manage projects and to co-ordinate the activities of others
- Proficiency in Microsoft Office Suite required, especially PowerPoint, Excel, Word, and other features
- Bachelor's Degree
- Prior experience as an Administrative Assistant supporting executive leadership in a global organization
- Knowledge of the pharmaceutical industry and healthcare environment
Work Location Assignment: Flexible
About Pfizer
CEO: Albert Bourla
Revenue: $10+ billion (USD)
Size: 10000+ Employees
Type: Company - Public
Website: www.pfizer.com
Year Founded: 1849