procurement agent Brough, North West England, England
Job description
We have a fantastic opportunity arrive from Eco Engineering who are looking to take on an Admin/Procurement Apprentice to help strengthen their team.
In this role you will be responsible for welcoming visitors, dealing with inbound enquiries and so much more!
Key Responsibilities:
- Managing email, phone, and all mail correspondence
- All inbound call messages must be emailed to the relevant person
- Welcoming business visitors, includes offering and making visitors drinks.
- Filing and organisation of various documentation, both on our shared drive and hard copies.
- Typing of various documents inclusive of customer quotations.
- Responsible for organising and opening job files.
- Arrange a daily catch up with the senior engineering team to ensure that the workflow/people planner is kept up to date.
- You will also be responsible for ensuring that the main office monitor is live.
- Management of the holiday and absence system, this includes:
- Management of return of employee self-certification notes in conjunction with the Health and Safety Advisor.
- Ensure the ‘Return to Work’ (QAD64) form is completed and uploaded to compliance genie
- Chasing employees to obtain a doctor’s sick note.
- Responding to employees annual leave requests within 3 working days.
- Arranging weekly collection of engineers time sheets and cross referencing them with the Blip HR system records.
- Responsible for arranging business travel / accommodation and diarising the relevant booking to employees. The accommodation spreadsheet must be kept up to date daily and changes to accommodation plans must be cancelled immediately.
- Assisting in the preparation of various documentation for the annual quality management assessment (ISO9001) and ensuring that the Quality Assurance Operating Processes and Procedures manual is followed.
- Stationary & stock control for the back office
- General management of office
- Print ink supplies
- Shredder management
- Attend management meetings – take minutes and arrange/chase follow up actions.
- Procurement / Purchasing.
- Building customer and supplier relationships
- Working with suppliers (under management direction) to negotiate and drive down supplier pricing.
- Data input management of the Procurement Express system
- Review Purchase Request Forms and order items as required.
- Upload emailed delivery notes (from Stores & Equipment Administrator) to Procurement Express
- Raising of purchase orders
- Matching purchase orders to supplier invoices in conjunction with the accounts team.
- Check that plant & equipment is off-hired (on-time/end of job) and recorded on the central plant hire database.
- Contact logistics/haulage and book movement of our equipment. Build pricing matrix to cross reference previous transport costs to key locations
- Accounting / Finance
- Handling and problem solving of all supplier invoice queries.
What we're looking for:
- Strong Maths and English skills
- Excellent telephone manner
- Great interpersonal skills
- Strong literacy skills
- Confident and polite
The successful candidate will work towards a Level 3 Business Administration Apprenticeship with the appointed provider, HBTC (www.hbtc.co.uk). An Apprenticeship allows you to acquire valuable skills and experience in your chosen sector, which improves your CV and employability when you've finished training. You'll learn in the work environment, developing the practical skills and understanding you need to excel in your role. This opportunity could also lead to permanent employment and progression opportunities.
Job Types: Full-time, Apprenticeship
Salary: From £5.28 per hour
Benefits:
- Free parking
Schedule:
- Monday to Friday
Work Location: In person
Reference ID: Eco Engineering Installations
