Personal Assistant to Head of Business Services Remote
Job description
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Type of role
Policing
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About the job
Benefits
Things you need to know
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Location
About the job
Job summary
This post is open to applicants who can meet the College’s nationality, UK residency and vetting requirements.
About us:
We’re the professional body for the police service in England and Wales. We work with everyone in policing to set standards, to share knowledge and good practice and to support the development of police officers and staff. Our mission is to drive a consistent approach across policing where the public and the service expect it, to boost professionalism and to improve leadership at every level.
Although we're a small organisation, our work has a big reach. We are uniquely placed to work both with national policing organisations and local forces to support frontline officers, staff and volunteers in their day-to-day roles.
We offer a supportive and inclusive environment for people to thrive. Our extensive flexible-working policy, employee wellbeing support, family friendly policies, employers network for equality and inclusion (ENEI) membership and status as a disability confident employer means everyone can bring their whole self to work.
Job description
We look forward to reading your application for the role of Personal Assistant.
The selected candidate will provide professional, efficient, proactive, confidential and comprehensive secretarial support to Tier 2 Departmental Head/s and when required, administrative assistance to their management team.
Person specification
Some of your responsibilities will include:
- Organising and prioritising meetings, events and diary appointments and prepare associated documentation and information as required.
- Researching, collating and analysing information and preparing timely reports, briefing papers and presentations to aid understanding on a variety of sensitive and confidential matters.
- Receiving, acknowledging and replying to internal and external correspondence documents in a professional and timely manner and redirect as necessary.
To be successful in this role you’ll need:
- Previous relevant PA/secretarial experience or extensive administrative experience with a high level of organisational and planning ability, and attention to detail.
- Experience in exercising discretion and initiative, tact and diplomacy in managing sensitive, personal and confidential matters.
- Experience of scheduling meetings or events, preparing agendas and documentation, taking and drafting accurate minutes.
Please see the attached job description which contains full details of the role.
Behaviours
We'll assess you against these behaviours during the selection process:
- Working Together
Technical skills
We'll assess you against these technical skills during the selection process:
- PA/secretarial experience or extensive administrative experience with a high level of organisational and planning ability, and attention to detail.
- Scheduling meetings or events, preparing agendas and documentation, taking and drafting accurate minutes.
- Working on own initiative and as part of a team
Benefits
The College is a great place to work. We're passionate about our people and offer a wide range of benefits, including (but not limited to):
- Defined benefit pension scheme with an average employer contribution of 27%
- Up to 30 days holiday (this is in addition to 8 public holidays and 2.5 privilege days)
- Continued professional development and structured career paths
- Enhanced maternity, paternity and adoption leave
- Flexi-time (for certain grades)
- A range of flexible working arrangements
- Benenden Healthcare
- National Dental Plan
- Discounts for on-line shopping
- Free employee support line
- Interest free season ticket loans
- Rewards and recognition scheme
We also have a number of thriving staff networks that provide the opportunity for advice, support and to drive change. A place to get your voice heard, share experiences and challenge our working practices to ensure equality of opportunity for all.
For more information about our benefits and staff networks, visit What we offer as an employer , College of Policing
Things you need to know
Selection process details
Eligibility:
Vacancy reference: ENS6289
This role is available for as a fixed term appointment to all applicants, or as a secondment opportunity until 31 March 2024 to:
- colleagues employed directly by the College or the Civil Service. Please note you will be required to obtain the written support of your line manager prior to submitting your application. Temporary promotion is available.
- serving police staff at the equivalent rank of Constable who have their chief officer's approval. Chief Officer’s approval must be of NPCC rank, i.e., CC, ACC or DCC. Approval for a secondment must accompany an application.
Central service conditions may apply for police staff.
Please ensure you return the attached secondment approval form either as an attachment when submitting your application or via email to [email protected].
For further information on applying for a secondment please visit the “Secondments into the College” page.
Whilst this fixed term contract is offered on the understanding that it will only last as long as the stated contract length, there could be a possibility that it could be extended or made permanent should circumstances allow.
How to apply and contact information:
For further information visit our ‘Work for us’ page.
We believe that a diverse workforce brings many benefits to the organisation including diversity of thought and improvements to the way we work internally and with partners and communities. We strive to be fully inclusive but we know there is more to do. We genuinely encourage people from all backgrounds and underrepresented groups to apply for this role.
We want to continually improve our recruitment processes and to remove any barriers to equal opportunities that could disadvantage those from particular backgrounds. In order for us to have the information to do this, we ask you to please complete the diversity section of the online application process. We use a “blind” shortlisting process and we hope that by using this method we will be able to promote greater diversity in our workforce and remove any subconscious decisions based on biases.
Feedback will only be provided if you attend an interview or assessment.
Security
See our vetting charter (opens in a new window).
Nationality requirements
This job is broadly open to the following groups:
- UK nationals
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the Republic of Ireland
- nationals from the EU, EEA or Switzerland with settled or pre-settled status or who apply for either status by the deadline of the European Union Settlement Scheme (EUSS) (opens in a new window)
- relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
- relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
- certain family members of the relevant EU, EEA, Swiss or Turkish nationals
Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
Apply and further information
Contact point for applicants
Job contact :
Recruitment team :
