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Personal Assistant

Brighton (BN1 4FY) but with hybrid working - mix of home and office working

Permanent

Circa £40,000 + fantastic benefits

Full time 35 hours per week

Here you’ll be welcomed. We champion diversity and we understand the importance of our people representing the communities and customers we serve. You’ll find an inclusive environment where you can be yourself and where everyone is driven by the same purpose – helping people live longer, healthier, happier lives and making a better world.

Bupa Global is the international health insurance division of Bupa. We provide customers who want premium international coverage with products and services to access the healthcare they need anytime, around the world, whether at home or when studying, living, travelling or working abroad.

Bupa Global has offices around the world including London and Brighton (UK), Dublin (Europe), Miami (USA), Dubai (UAE, in partnership with OIC), Egypt and Hong Kong (China) as well as regional offices in mainland China, Singapore, the Dominican Republic, Bolivia, Panama, Guatemala and Ecuador.

Role overview

There is an exciting opportunity to support the BG Executive team, this role will be key to providing executive support to 1 or 2 of the Executive team. The role will be varied and will support key activities as well as providing high quality business and administrative support. The role holder will work alongside the other BG functional PAs and as such, the successful candidate will need to develop good relationships with internal and external stakeholders at all levels across the Bupa organisation.

What you’ll do

• The successful candidate will be responsible for:

• Pro-actively providing a full confidential administrative support service, to their leader(s), including diary and email management.

• Organising any key meetings that needs to be scheduled or attend, including cascading agendas and documentation.

• Providing effective and accurate diary management.

• Taking actions and minutes during meetings as required.

• Helping to manage workload of leader by pro-actively maintaining a process to ensure they are fully briefed and has appropriate papers in advance of meetings.

• Supporting the preparation of any materials required such as reports and presentations.

• Playing a role in supporting confidential business activities.

• Working effectively with other PAs within the function and across Bupa as needed to successfully carry out duties e.g., arranging meetings, cascading priorities.

• Supporting the efficient management and execution of other administrative tasks to support the leader including expenses management, travel, and other general administration.

• Assist in organising team activities and events, both internally and externally.

What you’ll bring

• Be an experienced PA who is used to supporting at an Executive/Senior level (PA/secretarial qualifications would be a distinct advantage).

• Be used to working in a pressured environment and meeting tight deadlines, thereby demonstrating strong organisational skills and experience of prioritising a busy workload with conflicting priorities.

• Have a high level of attention to detail, be self-motivated, proactive, and able to work well under own direction.

• Possess excellent communication and interpersonal skills, with an ability to communicate effectively at all levels, including strong written communication.

• Be happy to work flexibly when deadlines are tight or may conflict, demonstrating a pragmatic and flexible attitude.

Why Bupa?

We are a health insurer and provider. With no shareholders, our customers are our focus. We reinvest profits into providing more and better healthcare for the benefit of current and future customers.

Our benefits are driven by what matters to our people. It’s important to us that these benefits support a work-life balance that keeps people healthy, both mentally and physically. You will be eligible for:

• 25 days holiday, increasing through length of service, with option to buy or sell

• Bupa health insurance as a benefit in kind

• An enhanced pension plan and life insurance

• Annual performance-based bonus

• Onsite gyms or local discounts where no onsite gym available

• Various other benefits and online discounts

Diversity and Inclusion

Bupa is committed to making sure that every applicant is assessed solely on personal merit and qualifications. We actively celebrate the diversity of our colleagues and provide an inclusive environment so you can bring your true self to Bupa. We’ll make sure you are treated fairly. That’s why we’re happy to offer reasonable adjustments as part of our recruitment process to anyone that needs them.

Whether you’ve found your feet or are discovering a new path.

Welcome to a place that celebrates you.

This isn’t where you've been.

This is where you're going.

This is what we have belief in.

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