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If you are a well-organized team-player, good with IT and with an instinct to improve how we work, this could be your opportunity. You will grow personally in a supportive team as you help Shell Legal become simpler and more efficient.

Where you fit in

With the pandemic accelerating the pace of digitalization and changing how we work, Personal Assistants (PAs) are vital as we work to make Shell Legal simpler and more efficient. You will increase the efficiency and effectiveness of Shell Legal’s senior managers in the UK – as one of a team, each supporting ~3-4 senior manager positions – while also ensuring other Legal staff are equipped to be effectively self-sufficient You will be working with other PAs/Executive Assistants to deliver the administration of Shell Legal in London working towards the shared goals of the department.

What’s the role?

As a PA in Shell Legal, you’ll be a key member of a team providing administrative support for senior managers in Shell Legal while supporting coaching other Shell Legal staff to be effectively self-sufficient. You’ll thrive on providing excellent administrative support while demonstrating a growth mindset as we look to make Legal simpler and more efficient. More specifically, you will:

• Provide day-to-day support for ~3-4 senior manager roles (usually Associate General Counsels or equivalent) which may include the following tasks: travel bookings, expenses, calendar/ email management, organizing meetings/ workshops (taking minutes when required), office management/ logistics (IT/visitors/catering), document production, printing/scanning, and binding.

• Work as one of a team of PAs and Executive Assistants (EAs) in Legal in London providing cover for colleagues as required and sharing best practice.

• Assist with the organization of transaction closings and handling local documentation (archiving/real estate deeds management) for lawyers in the team.

• Assist with office/team management (including courier bookings, monitoring incoming post, maintaining distribution/project lists).

• Provide team and community support by organizing events and celebrations.

• Ensure effective team onboarding/offboarding.

An additional and important aspect of the role will be to support Legal staff in being effectively self-sufficient for basic administrative tasks and in effectively using available offshore support. As well as coaching Legal staff you will develop and maintain – within the EA/PA team – clear location-specific guides/checklists for basic administrative tasks (travel bookings, expenses, arranging meetings/booking rooms and IT procurement).

What we need from you

Key areas for success in this role will be your excellent people, IT, and organizational skills. Ideally, you:

• Are an effective team player.

• Are flexible, pro-active, able to multi-task and prioritize, with the confidence and initiative to coordinate support for multiple senior managers promptly and efficiently.

• Have excellent verbal and written communication skills with good attention to detail.

• Are confident with IT: accomplished in using current tools (the full suite of Office 365 applications/ SharePoint/) and confident in quickly mastering new apps and processes used by Shell and Shell Legal.

• Respect confidentiality requirements.

• Are enthusiastic and committed to delivering in the best way you can.

In addition, you will have the discipline and confidence to support the implementation of increased administrative self-sufficiency for Legal staff: coaching self-sufficiency (rather than stepping in).

If you don't see yourself fully reflected in every job requirement listed on the posting above, we still encourage you to reach out and apply. Research has shown that not everyone often applies when they don’t feel 100% qualified. We are committed to creating a more equitable, inclusive, and diverse company and we strongly encourage applicants of all genders, ages, ethnicities, cultures, abilities, sexual orientation, and life experiences to apply. We look forward to receiving your application.

Company Description

Shell started operations in the United Kingdom more than 110 years ago. Since then, we have grown into a leading innovative Oil & Energy company that rewards its employees by investing heavily in their careers and learning. Our people are our greatest asset, and our commitment to your career will see you thrive in a work environment that offers an industry-leading development programme. When your ideas travel, Shell will benefit, and innovation will thrive. Shell has a key role to play in helping meet the UK’s growing energy demand, whilst using innovative technologies to develop cleaner energy. We are the largest FTSE 100 company in the UK by market capitalisation and make a significant contribution to the UK economy. As well as processing 35% of the gas coming into the UK, we serve more than four million customers at our filling stations each week. Shell employs some 6,400 skilled staff as well as many contractors.

An innovative place to work

There’s never been a more exciting time to work at Shell.

Join us and you’ll be adding your talent and imagination to a business with the ambition to shape the future – whether by investing in oil, gas and renewable energy to meet demand, exploring new ways to store energy, or developing technology that helps the world to use energy more efficiently, everyone at Shell does their part.

An inclusive place to work

To power progress, we need to attract and develop the brightest minds and make sure every voice is heard. Here are just some of the ways we are nurturing an inclusive environment – one where you can express your ideas, extend your skills, and reach your potential.

• We’re creating a space where people with disabilities can excel through transparent recruitment process, workplace adjustments and ongoing support in their roles. Feel free to let us know about your circumstances when you apply, and we’ll take it from there.

• We’re closing the gender gap – whether that’s through action on equal pay or by enabling more women to reach senior roles in engineering and technology.

• We’re striving to be a pioneer of an inclusive and diverse workplace, promoting equality for employees regardless of sexual orientation or gender identity.

• We consider ourselves a flexible employer and want to support you finding the right balance. We encourage you to discuss this with us in your application.

A rewarding place to work

Combine our creative, collaborative environment and global operations with an impressive range of benefits and joining Shell becomes an inspired career choice.

We’re huge advocates for career development. We’ll encourage you to try new roles and experience new settings. By pushing people to reach their potential, we frequently help them find skills they never knew they had, or make career moves they never thought possible.

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