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Job description

This is an exciting opportunity for the role of Personal Assistant to a small leadership team that sits within the Trust’s Senior Nursing, AHP & Quality team. We are looking for an experienced administrator looking for a varied, interesting new challenge to develop systems and functions to support our team, reporting to the Associate Director for Allied Health Professionals (AHPs).

The post requires excellent organisational skills, and the ideal post holder should be adaptable and flexible. They should be experienced in prioritisation, IT and skilled in minute taking, compiling action plans and papers for agendas, along with experience of diary management.

You will need a strong awareness of confidentiality and information governance pertaining to both patients and staff as well as experience in the wider administrative requirements of the service.

It would be advantageous if the successful person had a level of event co-ordination experience, intranet coordination and the ability to juggle the demands of a busy and varied portfolio of work for themselves and the team.

This post is available for full time hours (up to 37.5 hours) although part time hours / flexible working will also be considered.

This position is a varied role, with extensive diary management, maintenance of information and taking minutes at high level meetings internal and external to the organisation.

The post holder will have exemplary communication skills to adapt to a range of roles and bands across different professions in and outside of the Trust. They will be expected to work using their own initiative and have and good problem-solving skills.

We have a huge variety of opportunities in our expansive Trust covering geographically from South Yorkshire, Nottinghamshire to Leicester, providing mental health inpatient and community services, community health services, forensic mental health services and secure prison healthcare across the East Midlands.

We have more than 100 sites and a huge scope of unique opportunities to develop your career and gain some amazing experiences. We strive to be a great place to work and offer many staff benefits and tailored staff support and wellbeing programmes.

Do you want to make a difference?

Do you believe in Trust, Honesty, Respect, Compassion and Teamwork?

Then Nottinghamshire Healthcare is the perfect place for you to start, maintain or further your career. Join our team of nearly 9000 who are making a difference every day. We are all about our people – our staff, volunteers, carers, service users and patients. We are NottsHC.

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The main duties of this role is to provide an extensive Personal Assistant service to the Associate Director for Allied Health Professionals (AHPs) and a small leadership team.

The main duties include:
Responsible for all aspects of administrative and secretarial support, working to optimum in terms of efficiency and organisation.

To co-ordinate and arrange specific meetings or forums (including room bookings) which involve senior managers, other professionals.

To deal efficiently with all correspondence, emails, and providing information as appropriate.

To upload information onto the Trust’s intranet pages ‘Connect’ keeping this up to date and professionally presented.

To type and compose letters, memoranda and other documentation as required.

To convene, administer and attend regular meetings as required, producing agendas and accurate minutes.