Personal Assistant London, England
Job description
Personal Assistant
London
As a Barclays Personal Assistant this is an exciting opportunity where you will be providing extensive support to dedicated senior leader(s) (managing director and/or director level), including diary & mailbox management, organisation of meetings and events and administrative support, being the main point of contact for the immediate and wider teams. In UK Coverage we seek to understand our clients’ objectives, opportunities and challenges, and work with them to achieve their business ambitions.
Barclays is one of the world's largest and most respected financial institutions, with 329 years of success, quality, and innovation behind us. We offer careers that provide endless opportunity – helping millions of individuals and businesses thrive and creating financial and digital solutions that the world now takes for granted.
Working Flexibly
We’re committed to providing a supportive and inclusive culture and environment for you to work in. This environment recognizes and supports ways to balance your personal needs, alongside the professional needs of our business. Providing the opportunity for all our employees, globally to work flexibly empowers each of us to work in a way that suits our lives as well as enabling us to better service our customers’ and clients’ needs. Whether you have family commitments or you’re a carer, or whether you need study time or wish to pursue personal interests, our approach to working flexibly is designed to help you balance your life. If you would like some flexibility, then please discuss this with the hiring manager, and your request will be reviewed subject to business needs.
We are currently in the early stages of implementing a hybrid working environment, which means that many colleagues spend part of their working hours at home and part in the office, depending on the nature of the role they are in. Please discuss the detail of the working pattern options for the role with the hiring manager.
What will you be doing?
• Having a close working relationship with line managers and their teams
- Managing the diaries for two Industry Directors in scheduling and managing appointments
- Establishing and maintaining good relationships with corporate banking leaders and their Coverage teams to always ensure positive interaction
- Handling and supporting Day to day support for team members in terms of client events and room bookings
- Managing the schedule with good forward planning: e.g., upcoming weeks are regularly reviewed, and leader is clear on purpose and attendees of meetings
- Scheduling meetings and events; managing the needs of internal and external stakeholders, exploring cost effective options
- Ensuring smooth running of meetings chaired by leader by making suitable arrangements for room bookings, conference call⁄ video facilities and catering
- Compiling agendas, prepare briefs, attend a wide variety of meetings, take, and transcribe minutes and undertake any necessary follow up tasks
What we’re looking for:
- Understanding of the objectives of the leader’s areas of responsibilities, current and future work⁄ projects undertaken, to provide the required level of support
- Good communicator written and oral; ability to provide directions to others; ability to deal with people competently and confidently at all levels
- Experience and understanding in office management; well-organised and structured, ability to plan and prioritise workload of self and of dedicated leader effectively
- Ability to influence an internal stakeholder network, managing expectations and influencing seniors, balancing different requirements effectively
• Experience in supporting senior stakeholders and exposure to senior executives across the Barclays group as well as large companies⁄ PLCs in the national market
- Exceptional experience and understanding in customer service
- Technical ability using a range of IT systems: Microsoft office, expenses, HR systems SAP & Coupa
- Understanding of financial services industry/ corporate banking is advantageous
Where will you be working?
In the heart of Canary Wharf, our headquarters at Churchill Place boasts onsite amenities such as; a gym, staff restaurant and deli bar, and is easily accessible by tube and bus links. With a population of around 5000 staff the atmosphere is second to none with a real buzz being created around the offices within.
#LI-Hybrid
