Personal & Administrative Assistant London, England
Job description
Personal Assistant & Administrative Assistant – AZ UK
Do you have a passion for, executive administration?
AstraZeneca is a global, innovation-driven bio-pharmaceutical business that focuses on the discovery, development and commercialization of prescription medicines for some of the world’s most serious diseases. We're proud to have a unique workplace culture that inspires innovation and collaboration. We believe in the potential of our people and you’ll develop beyond what you thought possible!
We have a unique opportunity for a Personal Assistant to join our team in Pancras Square!
What you’ll do:
As Personal and Administrative Assistant you will be responsible for the effective and efficient day to day management and organization of 4 x Senior Leader’s activities in a dynamic, fast-paced and exciting area within the AZUK team. In this role, you will deliver high-quality and innovative support to 4 business leaders. You will have good workload management and prioritization, possess effective problem-solving and decision-making skills.
The ideal person should be confident in working independently and with ambiguity, as well as being a strong team player and able to work in a global environment.
Main Duties and Responsibilities:
- Comprehensive diary management, to ensure that efficiency and time management is maximised - Prioritising and managing complex diary arrangements, giving advance notification of commitments, keeping all updated about changes and ensuring follow-up of actions from meeting minutes in appropriate timescales.
- Organises internal and external meetings, room bookings, hospitality etc on behalf of the Leadership Team.
- Provides comprehensive support in setting up virtual meetings (Microsoft Teams/Zoom)
- Management of email correspondence as required.
- Independently and pro-actively resolve issues and challenges, ensuring delivery of day-to-day administrative activities and programs for AZ UK organization.
- Possesses excellent overall knowledge of customers’ needs and the business and utilizes this knowledge to provide proactive customer support.
- Become an expert in company systems and administrative processes.
- Ensures personal compliance with all required company policies and processes including time reporting, required training, Workday information, and expense management.
- Research travel and accommodation options, agree and organise most effective option and produce detailed travel itineraries.
- Facilitate the most effective use of the Executive’s time, ensuring they are aware of diary commitments as well as allocating time to ensure appropriate follows up on actions.
- Accuracy in expense submissions.
- Raise PO’s and contracts as required.
Essential for the role:
- Experience in a senior administrative role or supporting senior leaders
- Strong organizational skills.
- Strong verbal and written communication - Ability to communicate clearly and effectively with senior leaders and external partners.
- Demonstrated ability to effectively work in a global environment and able to prioritize time sensitive assignments.
- Proven ability to work autonomously, and at the same time, collaborate effectively with other members of the administrative support team.
- Advanced proficiency in Microsoft Word, Excel, PowerPoint, Project, and Outlook.
- Flexible to adapt to ever-changing needs and deadlines.
- Able to effectively multitask in a dynamic environment while maintaining confidentiality and discretion.
- Able to demonstrate tact, persuasion and/or negotiation
- A curious mindset who thrives in a fast pace environment
- Ability to adapt and work collaboratively with different levels of need and seniority.
Why AstraZeneca?
At AstraZeneca we’re dedicated to being a Great Place to Work. Where you are empowered to push the boundaries of science and unleash your entrepreneurial spirit. There’s no better place to make a difference to medicine, patients and society. An inclusive culture that champions diversity and collaboration, and always committed to lifelong learning, growth and development. We’re on an exciting journey to pioneer the future of healthcare.
Ultimately, everything we do is for our patients. Underpinned by leading science, we use our skills for good – to positively impact lives across the world. There’s no greater inspiration than knowing the difference we can make.
So, what’s next?
Are you ready to bring new insights and fresh thinking to the table? Brilliant! We have one seat available and we hope it’s yours.
Where can I find out more?
Our Social Media, Follow AstraZeneca on LinkedIn
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