office manager Kingston upon Hull, England
Job description
We are looking for a person with excellent customer service and organisation skills for maternity cover for a Receptionist/Office Manager role.
12 month fixed term contract.
Working hours - Monday-Friday 40 hours per week.
About us:
We are an Off-Site Construction Designer and Manufacturer based in Hull and employ 80+ people which is growing year on year. We have a growing reputation in the marketplace with projects ranging up to £25m and operate nationally throughout the UK. Areas of expertise are Residential, Education, and Commercial.
Our most important endeavour is in building a team of outstanding, passionate, ambitious and talented people. We invest a lot of time and effort into our company culture and robustly defend it by ensuring that the very best join the team.
Our Vision and Mission:
Our vision is a bold one… Advance the construction industry into a new way of thinking until every community in the UK can enjoy a sustainable future.
Our mission, be extraordinary! Being brave enough to drive change through fresh thinking and collaboration in everything we do. Delivering exceptional projects, breaking down the barriers and inspiring a new generation of construction professionals.
Role:
Office Manager to be the face and voice of our business with responsibility to manage the general office as a whole.
Responsibilities:
· Carry out Full-time Reception duties – Operating the switchboard, screening, directing calls to the relevant department, and ensuring phone calls are answered in a timely manner
· Greeting Visitors ensuring they sign in and receive the full M-AR experience. Sorting out refreshments and making relevant
· Carrying out general Office Administration duties to support the wider team
· Vehicle Fleet Management – Ensuring the fleet is complaint which includes, MOT’s, Vehicle Maintenance Checks, Insurance documents and driver details. Processing and managing vehicle fines and charges. Managing the companies fuel cards
· Managing general maintenance for all of the Offices
· Looking after the general office ensuring the Office and Kitchen are kept to standards, keeping a safe office space always and ensuring in line with best practice.
· Meeting Room management, the client will always take priority on room bookings
· Co-ordinating IT and Communications equipment and logging internal IT queries with external IT and phone company. Liaising with HR to order equipment for new starters.
· Keeping the insurance and accreditation certificates on display up to date and manage expiry dates.
· Liaising with the procurement team on stationery and consumables stock management, including cost control
· Dealing with the daily incoming and outgoing post, distributing accordingly
· Managing the company’s general enquiries and building relationships emails
· Managing our monthly dress down day with charity collection
· Phone system and mobile phone management
· Ensure all duties are covered when absent, either by internal personnel, or by temporary cover
Skills required:
· Able to demonstrate previous experience in a similar role
· Good IT skills particularly word, excel and outlook
· Excellent written and oral communication skills
· Good attention to detail
· Ability to meet deadlines
· Ability to work on own initiative and/or part of a team
· Proactive approach
Job Types: Full-time, Permanent
Benefits:
- Additional leave
- Company events
- Free parking
- Gym membership
Schedule:
- 8 hour shift
- Monday to Friday
Experience:
- Administrative: 4 years (preferred)
- Customer service: 2 years (preferred)
Work Location: In person
Reference ID: JR/02
