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Job description

We are looking for a person with excellent customer service and organisation skills for maternity cover for a Receptionist/Office Manager role.

12 month fixed term contract.

Working hours - Monday-Friday 40 hours per week.

About us:

We are an Off-Site Construction Designer and Manufacturer based in Hull and employ 80+ people which is growing year on year. We have a growing reputation in the marketplace with projects ranging up to £25m and operate nationally throughout the UK. Areas of expertise are Residential, Education, and Commercial.

Our most important endeavour is in building a team of outstanding, passionate, ambitious and talented people. We invest a lot of time and effort into our company culture and robustly defend it by ensuring that the very best join the team.

Our Vision and Mission:

Our vision is a bold one… Advance the construction industry into a new way of thinking until every community in the UK can enjoy a sustainable future.

Our mission, be extraordinary! Being brave enough to drive change through fresh thinking and collaboration in everything we do. Delivering exceptional projects, breaking down the barriers and inspiring a new generation of construction professionals.

Role:

Office Manager to be the face and voice of our business with responsibility to manage the general office as a whole.

Responsibilities:

· Carry out Full-time Reception duties – Operating the switchboard, screening, directing calls to the relevant department, and ensuring phone calls are answered in a timely manner

· Greeting Visitors ensuring they sign in and receive the full M-AR experience. Sorting out refreshments and making relevant

· Carrying out general Office Administration duties to support the wider team

· Vehicle Fleet Management – Ensuring the fleet is complaint which includes, MOT’s, Vehicle Maintenance Checks, Insurance documents and driver details. Processing and managing vehicle fines and charges. Managing the companies fuel cards

· Managing general maintenance for all of the Offices

· Looking after the general office ensuring the Office and Kitchen are kept to standards, keeping a safe office space always and ensuring in line with best practice.

· Meeting Room management, the client will always take priority on room bookings

· Co-ordinating IT and Communications equipment and logging internal IT queries with external IT and phone company. Liaising with HR to order equipment for new starters.

· Keeping the insurance and accreditation certificates on display up to date and manage expiry dates.

· Liaising with the procurement team on stationery and consumables stock management, including cost control

· Dealing with the daily incoming and outgoing post, distributing accordingly

· Managing the company’s general enquiries and building relationships emails

· Managing our monthly dress down day with charity collection

· Phone system and mobile phone management

· Ensure all duties are covered when absent, either by internal personnel, or by temporary cover

Skills required:

· Able to demonstrate previous experience in a similar role

· Good IT skills particularly word, excel and outlook

· Excellent written and oral communication skills

· Good attention to detail

· Ability to meet deadlines

· Ability to work on own initiative and/or part of a team

· Proactive approach

Job Types: Full-time, Permanent

Benefits:

• Additional leave
• Company events
• Free parking
• Gym membership

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Administrative: 4 years (preferred)
• Customer service: 2 years (preferred)

Work Location: In person

Reference ID: JR/02