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Located in the Seafield area in the West of Aberdeen, Great Western Medical Practice delivers healthcare for 10,000 patients from the ground floor of a modern health centre.

Great Western Medical Practice are actively looking for a forward thinking Medical Secretary to provide strong secretarial, organisational and administrative support within our Practice.

The successful candidates will ideally have a medical secretarial background and knowledge of medical terminology, with strong computer skills, including fast and accurate audio typing. They will have excellent verbal and written communication skills required to enable communication at all levels, a keen eye for detail, good time management, and the ability to work to tight deadlines. The post holder should be friendly and welcoming; patient and understanding, ensuring the best possible care for our patients and the required support to the rest of the team in a timely manner, ensuring that targets are achieved.

What is expected from the post holder:

• Audiotyping – consultations, referrals, letters, reports
  
• Logging and preparing records requested by patients
• Logging and passing onto GPs the patients' medical reports, insurance companies, etc, then process when completed and post or email as appropriate.
• Checking docman workflow for secretaries and act on individual letters
• Checking for messages on appointment screen and actioning
• Phoning for hospital reports/letters/appointments for patients as requested by GPs
• Photocopying of notes as per requests from patients/solicitors/insurance companies
• Coding of clinical correspondence/coding medical records
• Any administrative tasks deemed appropriate to the post
• Covering telephones in reception as required
• Management of the Appointment System
• Ensuring total familiarity with all appointment systems in effect including regular and incidental variations.
• Booking appointments accurately

Therefore, the successful candidate must have:

• GCSE's or equivalent
• Audiotyping skills
  
• Knowledge of medical terminology
• Ability to code medical records and clinical correspondence
• Time management, attention to detail, and working to tight deadlines
• Be confident using the phone
• Have a good level of IT skills
• An understanding, acceptance and adherence to the need for strictest confidentiality.

About the Practice:

Great Western Medical Practice is made up of various healthcare professionals to meet extensive patient needs and offers a variety of telephone, face-to-face and video appointments between 8am and 6pm, Monday to Friday.

There is carpark available for patients and staff. Practice is close to amenities, including pharmacies, shops and local bus routes.

Location: Seafield Rd, Aberdeen AB15 7YT

Why join us?

Our Benefits;

• NHS Pension
• 33 days annual leave (including Bank Holidays) (pro-rata, if part-time)
• Extra days leave for work anniversary each year
• Enhanced Maternity, Maternity Support (Paternity), Adoption pay
• Family friendly employment policies
• Special and Significant Event Leave
• Participation in OMG’s refer a friend scheme
• 24/7 free access to an Employee Assistance Program run by awarding winning Health Assured
• Eye care scheme – free eye test plus a contribution towards glasses
• Cycle to work scheme

About OneMedical Group

OneMedical Group was founded in 2004 on the idea that there is a better way to care for communities. Our mission of ‘Improving Lives’ is underpinned by our core values of ‘Putting People First, Working Together for a Better Future’. We are committed to NHS values and reducing health inequalities.

We believe in delivering services that improve the health and wellbeing of individuals and communities, making sure primary care, as the foundation of the NHS, can thrive. Our focus is on services that help our patients and their families adopt and sustain healthy behaviours, that improve health and quality of life, and lead to better health outcomes.

OneMedical Group is committed to promoting equality of opportunity for all job applicants. Throughout the recruitment process we want all candidates to be at their best. If you would like to discuss the support options available during the recruitment process please email: [email protected]

Note: We reserve the right to close this vacancy earlier if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.