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Job description

Homeworking is available for this role but you will need to be working from the office until your training period is completed/after successful completion of your probationary period (6 months).

Why should you apply?

This is an exciting opportunity to join the UK’s most prestigious firm of specialist driving offence solicitors; defending drivers nationwide for all UK criminal motoring offences; keeping drivers on the road!

Please visit our careers page to find out more about our firm, including what it’s like to work with us, a list of the staff benefits and progression options: https://motoroffence.co.uk/recruitment/working-at-geoffrey-miller-solicitors/

Job Specification - What responsibilities will you have?

The successful candidate will be the only Legal Cashier at the firm to assist management with the day-to-day financial operation of the firm.

Full on the job training will be provided by the Practice Manager and/or Finance Manager.

You are expected to be flexible with your working hours to a reasonable extent where urgent tasks require action. You will also be expected to avoid month and year end periods when booking annual leave.

You are expected to have open communication with all of your colleagues and demonstrate outstanding attention to detail working in a fast paced, high-pressured environment.

A detailed description of the work you will be responsible for, but not limited to, is below:

a. Strict adherence to the electronic authorisation process of all financial transactions;

b. Weekly bank account reconciliations (office and client account);

c. Checking the bank for any incoming payments and raising echits for all payments received to be authorised for posting to the ledger/s;

d. Raising and sending invoices to clients/opening new client files immediately upon instruction and confirming receipt of all invoices;

e. Updating all client files (fees screen) with agreed payment schedules, invoice details and payments received;

f. Acknowledging all payments received from clients;

g. Checking the debtors list monthly and reporting any outstanding invoices to Management to be investigated and/or credited if advised to do so;

h. Answering the telephone and dealing with any credit control queries;

i. Manage and respond to all emails received into the Accounts inbox;

j. Manage and respond to all emails received in to your direct inbox;

k. Reconciliation of all company credit cards;

l. Maintenance of nominal codes and purchase accounts;

m. Processing all nominal and disbursement invoices adhering to payment terms;

n. Sending remittance advices;

o. Submitting gas & electric meter readings upon request for billing purposes;

p. Checking, dealing with and reporting any office credit balances;

q. Organising the banking of any cheques received (via the natwest bankline app);

r. Recording and updating management of the financial position of the business in terms of fees and conversions targets on a daily basis;

s. Recording and reporting any breaches identified immediately;

t. Assisting Management with month/year end procedures within seven days of the period end & liaising with our Finance Manager and accountants to finalise and obtain final figures for the Managing Director swiftly;

u. Chasing clients for their bank details following GDPR procedures;

v. Checking and clearing client balances as soon as possible;

w. Preparing and providing financial reports and data upon request;

x. Supportive and enthusiastic of change, transformation and implementation of projects – experience of change management/implementation desirable;

y. Cross training team members/organising cover of urgent and important tasks in your absence.

Person Specification - Are you the person we are looking for?

We have listed below the skills and traits that are really important to us and the role. However, it is equally as important that this list resonates with you too otherwise we may not be the firm for you:

a. General knowledge of the Solicitors’ Accounts Rules;

b. Strong understanding of double entry is required;

c. At least 2 years’ previous experience as a Bookkeeper/Legal Cashier, preferably as the sole cashier for the firm;

d. At least 1 year’s experience using an accounts package/case management system, Proclaim desirable;

e. Strong IT skills including at least 2 years’ experience using Outlook, Word and Excel;

f. Professional accounting qualifications desirable but not mandatory;

g. Excellent communication skills including telephone customer service;

h. Strong prioritisation & organisation skills – an awareness of urgency in the industry we work in, experience of responding and dealing with all emails/instructions the same day (no backlog of more than 24 hours);

i. A positive mind-set/approach;

j. Excellent attention to detail/accuracy - able to work under pressure at a fast pace daily;

k. Analytical;

l. Proactive;

m. Resilient;

n. Accountable & solution orientated;

o. Reliable & punctual;

p. Approachable and non-judgemental of our clients and the allegations they face often including drink driving and drug driving;

q. Strict adherence to our duty of confidentiality;

r. Able to work independently with minimal supervision; and

s. Motivated by helping others (clients and your colleagues).

Job Types: Full-time, Permanent

Salary: £20,000.00-£25,000.00 per year

Benefits:

• Additional leave
• Casual dress
• Company events
• Company pension
• Employee discount
• Free parking
• On-site gym
• On-site parking
• Private medical insurance
• Store discount
• Wellness programme
• Work from home

Schedule:

• Monday to Friday
• Weekend availability

Supplemental pay types:

• Bonus scheme
• Loyalty bonus
• Performance bonus
• Quarterly bonus

Ability to commute/relocate:

• Salford: reliably commute or plan to relocate before starting work (required)

Experience:

• Bookkeeping (required)
• double entry knowledge (required)

Work Location: Hybrid remote in Salford

Application deadline: 31/03/2023