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Job description

We have four exciting opportunities for Junior IT Project Manager's to join Bedfordshire Hospitals NHS Foundation Trust's Digital Team within the EPR Programme.

As a Junior IT Project Manager you will work as part of a Digital Programme and be primarily concerned with the delivery of projects within the trust. The post holder will act as the technical/IT lead and be the liaison between projects and the IT Department. You will be required to facilitate any IT requirement of projects including both local IT and external companies. You will be expected to lead on smaller projects where you may have to play a strong leadership role.

The Junior IT Project Manager is responsible for managing the delivery of one or more small to medium projects within time, cost and quality requirements. The projects will usually be individual projects, stages of a larger project, or work streams of a programme with dependencies on other projects within the programme.

Previous applicants need not apply

• Define, document and safely execute projects (or a number of smaller initiatives) to time, cost and quality criteria and ensure they meet internal and external customer requirements.
• Create robust plans and documents to assist in the implementation of new projects and initiatives.
• Actively contribute to the whole project lifecycle to ensure deliverables are accomplished as specified by Digital Programme Manager, i.e. work on project initiation, delivery and closure activities.
• Support the trust in the design, development, and implementation of systems. Supporting operational staff with the formation of support models as systems go into the live BAU environment
• Regular written and verbal reporting of project progress, potential changes to plan, issues, risks, exceptions etc.
• Liaise with suppliers in resolving project related problems and developing and monitoring contracts.

Bedfordshire Hospitals NHS Foundation Trust provides hospital services to a growing population of around 700,000 people living across Bedfordshire and the surrounding areas across two busy hospital sites in Bedford and Luton. Both hospital sites offer key services such as A&E, Obstetrics-led Maternity and Paediatrics.

You will be joining a friendly, high performing Trust committed to ensuring the health and wellbeing of staff. As one of the largest NHS Trusts in our region you will have access to a programme of high quality training and development to help you grow your career. We have state-of-the art facilities placing us at the heart of cutting edge health care. The Trust continues to be committed to delivering the best patient care using the best clinical knowledge and technology available.

Please note that vacancies may close prior to the advertised closing date when sufficient number of applications have been received. Please ensure that you make your application as soon as possible.

All new staff will be subject to a probationary period covering their first six months in post. Travel between hospital sites may be required.

Please review all documents attached to this advert to ensure you familiarise yourself with all requirements of the job.

• Regular written and verbal reporting of project progress, potential changes to plan, issues, risks, exceptions etc.
• Provide reference point to undertake and direct investigative work where appropriate for projects and programmes in the trust to offer technological solutions that are aligned with the Digital Strategy and within the capability of the department.
• Present requests for change to the IT change advisory board on behalf of projects and stakeholders.
• Create robust plans and documents to assist in the implementation of new projects and initiatives.
• Foster strong working relationships with departments/individuals around the trust to promote the adoption of new systems working practice.
• Manage the workload of project staff including those outside of direct reporting team e.g. staff from other departments in the Trust.
• Support the trust in the design, development, and implementation of systems. Supporting operational staff with the formation of support models as systems go into the live BAU environment
• Through training and self-exploration the post-holder will be expected to become familiar and competent with the technical capabilities of the department.
• Establish project board structures, produce reports, and attend Project Board meetings.
• To proactively monitor and report project progress, resolving issues and initiating corrective action as appropriate.
• To appraise and manage risks to projects to successful outcome.

Liaise with local primary care trusts, suppliers and other external organizations as required

• Regular written and verbal reporting of project progress, potential changes to plan, issues, risks, exceptions etc.
• Liaise with suppliers in resolving project related problems and developing and monitoring contracts.
• Ensuring project budgets are managed effectively.
• Reporting to Trust Executive where required, progress Digital Projects.
• To apply interpretative and creative thinking in relation to the scope of projects.
• To build and inspire a sense of ownership for projects.
• To fully understand key drivers for change that will affect projects and to plan accordingly.
• To report regularly on benefits realisation progress and issues
• To manage and account for all resources allocated to projects
• Assist in the strategic development and planning of IT projects.
• To be responsible for analysing complex inter-linked and inter-dependant IT project issues.

Required to assist in the development and maintenance of change control and asset management.

• To ensure the timely and accurate production of project status reports for senior management as required.
• Assist in the creation, development and updating of project documentation.
• Required to carry out impact assessment on options in relation to budgets, staff and other resources, timetables and quality of outcomes.
• Out of Hours On Call – participate in an on call rota as/when required for project related work (e.g. during system go-live) in line with the on call procedures.
• Assist the Senior Project Manager with tasks delegated.
• To contribute towards the development of IT policies, procedures, standards.
• Assist in the formation of plans with key partners including NHS Digital.
• Any other reasonable ad hoc duties as may be required by a relevant line manager.
• Responsibility for the assignment/allocation of work in the project team and suppliers as well as the supervision of staff as part of the project team.
• Review the performance of individuals as well as the project team against timelines and deliverables to match project plans and commitments.
• Implementation of IT systems, adapting and designing systems that are fit for purpose in the processing, storing, and analysing information in line with Trust requirements.
• To be responsible to produce and maintain project plans.
• To engage with project sponsor and other project stakeholders like finance, procurement, IT Technical team, clinical staff, third-party suppliers etc.
• Implement project tools / controls where appropriate.
• Keep up to date minutes from meetings
• Be involved in pre-project activities such as requirements gathering and options analysis.