HR Administration Assistant London
Job description
Available Job Today Morrinson Wealth is committed to operating in line with the principles of a responsible business for its clients, people and relationships with the wider industry partners. We are delighted to be accredited by the Good Business Charter demonstrating the 10 areas of responsible business for a fairer, ethical and positive culture.
The purpose at Morrinson Wealth is to ensure people are empowered to realise their aspirations, and to foster a collaborative and inclusive culture. We aim to be an equal opportunities employer and we are determined to ensure that no applicant or employee receives less favourable treatment on the grounds of gender, age, disability, religion, belief, sexual orientation, marital status, or race, or is disadvantaged by conditions or requirements which cannot be shown to be justifiable.
OVERALL JOB PURPOSE
The role of the Human Resources Assistant (HRA) is to provide administrative support to the HR Manager and Function.
As well as administrative duties the HRA will be a key contact for staff across the Practice with issues in respect of HR documentation, processes and procedures. They will be responsible for the maintenance of staff files, coordination of recruitment etc. for staff based at both our Canary Wharf and Reading Offices.
The role offers an excellent opportunity for someone with good administrative skills, a basic knowledge of Employee Relations and an understanding of HR to develop a fast-track career in this area.
It would suit an HR graduate or current HR assistant wishing to develop a career in HR and will offer exposure to the full range of HR including:
- Operations
- Reward and Recognition
- Employee Relations
- Recruitment
- Training and Development
PRINCIPAL DUTIES
The HR Administration Assistant's responsibilities will include:
Employee Record Keeping
Ensuring all personnel records for all Practice staff are compliant regarding recruitment and matters such as contracts, references, and Right to Work documentation.
Draft individual employee letters in respect of contracts, probation letters and study support letters etc. maintaining relevant copies in the HR files where appropriate.
Provide support in the administration of maternity, paternity and sick leave, preparing individual information packs and letters, updating systems, liaising with payroll and ensuring employee records are kept up to date.
Policies, Procedures and Documentation
Develop and maintain relevant forms and documentation for HR administration in line with agreed processes and procedures.
Assist in the development and maintenance of documentation in relation to employee reward schemes and initiatives.
Update and maintain the HR area/documentation on the Company Intranet.
Ensure all staff understand and have access to information and documentation in relation to HR policies and procedures.
Recruitment
Provide support to hiring managers by posting job openings, monitoring applicants, and assisting with initial CV Screening.
Be the first point of contact for general recruitment queries from staff within the Practice.
Update hiring managers and the HR team on the status of any vacancies being worked on.
Update job adverts in order to make sure they reflect the current role being advertised.
Update and maintain the Application Tracking System (ATS).
Learning and Development
Assist the HR Manager with the implementation of the annual Learning and Development Agenda.
Facilitate relevant training programmes with third parties in line with the annual Learning and Development Agenda.
Monitor mandatory training and appraisal compliance and ensure managers are aware of their departmental appraisal status, acting as first point of contact for queries.
Support with the organisation of the induction process & events as required.
Administration
Provide strong administrative support in relation to the full employee lifecycle.
Review and action all incoming HR correspondence accordingly including email requests where appropriate.
Support the HR Manager in the development and collation of HR information for Board and Governance Reports.
Assist with minute taking at formal meetings.
Undertake administrative tasks delegated to you by the HR Manager.
Act as project coordinator for HR projects ensuring relevant information is gathered and supplied to HR Manager and required administration is undertaken to timeline
PERSON SPECIFICATION
- Degree level education in HR or relevant experience
- CIPD qualified or willing to work towards
- Experience in maintaining and organising systems e.g., HR files, Employee Training Records etc.
- Prior experience of working within HR or Recruitment
- Working with people
- Experience working in a fast-paced environment.
- Good understanding of the recruitment process
- Knowledge of HR Processes
- IT technically proficient including Office 365
- Ability to deal with highly sensitive information with a high degree of confidentiality
- Ability to organize and prioritise workload, and work under pressure
- Ability to communicate effectively verbally and in writing
- Ability to manage varying levels of demands from a number of stakeholders
- Excellent organisational and administration skills
- Ability to proactively use initiative to problem solve and anticipate next steps
- Demonstrable experience of building rapport and interacting with clients effectively
- A driven individual with a focus on client service and leading a high-performance culture
- Adaptable to change management plans and advocate to business initiatives
- Committed to advocating and encouraging an inclusive and diverse team culture.
- Understanding the benefits of the wellbeing agenda and promoting an open and considerate culture.
OFFICE LOCATION
We are working on a hybrid office/home working model.
BENEFIT PACKAGE
- A salary of £26,000 - £31,000 depending on experience
- Discretionary Bonus of up to 10%
- 25 days holidays (excluding Bank Holidays)
- An additional day of paid leave for your Birthday
- Life Assurance (4 times basic salary)
- Healthcare Cash Plan
- Financial assistance for study leave and qualifications
- Volunteering day
- Quarterly socials
CORE VALUES
At Morrinson Wealth we strive to encourage an environment that embodies our core values in all interactions we have with our colleagues and clients. By creating a culture of respect, trust and mutual appreciation we feel proud to be able to enjoy working with welcoming, friendly and collaborative teams.
