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Global Meetings and Events Project Manager - Congress

Location - Luton UK

Competitive salary and benefits apply

At AstraZeneca every one of our employees makes a difference to patient lives every day. Our science lives beyond our labs – our global perspective means we use talent and expertise from all over the world to make our medicines a success. A new and exciting Global Meetings and Events (GME) team was created 2 years ago within the Global Business Services (GBS) organization. This team is responsible for implementing and executing a global Strategic Meetings Management Program (SMMP) across Commercial, Enabling Units and R&D globally across the enterprise.

The GME ‘Global Meetings and Events Project Manager – Congress’ will deliver best-in-class face to face, hybrid, and virtual Congress planning services. The role reports to a Global Congress Director.

Your new role!

• End-to-end accountability to plan and execute congresses (face-to-face/virtual/hybrid) by working in collaboration with the relevant business owners, multiple stakeholders, Associations, external and in-house partners for all aspects of a Congress. The role is responsible for overall operational planning which includes site visits, virtual platform management, supplier recommendations, contract negotiations, budgets, creation and ownership of project plans, leading project team calls, , attendee logistics oversight and on-site support

• Operational management of exhibition booth, symposia, sponsorship, housing and budget management

• Provide strong project management with the ability to communicate and collaborate effectively across all levels of organizations, both internal and external

• Understanding of external regulatory codes across major markets and Congress locations, i.e., ABPI/EFPIA, alongside AstraZeneca internal policies and reporting requirements

• Work with appointed congress virtual partner to achieve strong AstraZeneca digital presence

• Understanding the therapy area priorities

• Manage workload and priorities to maintain a good work-life balance

• Identify creative solutions to find cost saving opportunities while adapting to ever-changing business needs

• Be an active member of the broader GME team, be a good role model, support benchmarking, drive best practices and knowledge sharing

• Effectively work alongside external vendors and internal stakeholders while establishing collaborative relationships

• Travel to and support and execute all assigned congress

• Embrace change and find opportunities where least visible

Your qualifications, skills and experiences:

• Significant experience in congress management, knowledge of pharmaceutical congress industry, codes and practices

• Experience in leading teams and driving performance through external suppliers

• Experience with virtual and/or hybrid events

• Knowledge of global Pharmaceutical market and strong understanding of external stakeholders including physicians, payers and patients

• Cvent platform experience

• Ability to deliver and remain resilient within a fast paced, dynamic, changing environment

• Demonstrated excellent written and verbal communication skills, negotiation, collaboration, conflict management and interpersonal skills

• Demonstrated financial/budget proficiency

• Have a compliance mind-set with strong focus on adherence to industry guidelines, company policies and financial transparency

• Proven ability to act independently and be resourceful in approach to problem solving

• Strong communications, negotiation and influencing skills; ability to lead to desired outcomes

• Proficiency in MS Office tools (MS Teams, Word, PowerPoint, Excel)

• Ability to travel by airplane, boat, rail and/or car, when required

Your desirable qualifications, skills and experiences:

• Knowledge of methodology for process improvement

• Bachelor’s degree or equivalent

• Event industry qualifications (e.g. CMM, CME)

• Team management

Please note:

• Global travel (including weekends) will be required for successful delivery of the role – approx. 20-30%

• Each day is different and working hours will often require support to different time zones