Executive Assistant London, England
Job description
About Us
Ministry of Sound opened in 1991 in a disused bus garage in a forgotten corner of South London. It was the first nightclub in the UK to have a 24-hour licence, didn’t serve alcohol and featured an earth-shaking sound system in a specially constructed dance box.
We went on to become the world’s largest independent record company and stage giant dance events, including one for 50,000 people at the Millennium Dome. We were pioneers in electronic music and have a history of taking risks, innovation, and colourful and creative marketing.
As a business we don’t take ourselves too seriously, like to laugh and have fun, but we have high standards, a relentless attention to detail and the continuous improvement of our product, and we work hard as a team.
We hate cliché, doing things the way others do and continuously seek to differentiate our brands and products almost as a point of pride.
Thirty years later we opened The Ministry, a workspace run as a member’s club, in a 50,000 sq. ft Victorian warehouse in SE1. The design is relaxed but functional with a bar, opening windows, an outside courtyard and plenty of space to sit, relax, work and socialise – everything you wouldn’t expect to find in a standard office.
There’s great home cooked F&B, a state-of-the-art gym and fitness studio with daily classes, together with a cultural and business events programme. The building has its own events and conference space and we’re about to introduce our own premium range of candles, diffusers, soaps, and other body care products.
We believe this is the office of the future, members love it and it has been a big success.
We plan to take this a stage further with the opening of our second site at Westfield White City in early 2024. Members will access the office via an urban garden before ascending an escalator to a bar and deli with a five-metre floor to ceiling height.
In addition to a private gym for members, the workspace will include wellness studios, a bakery, rooftop bar and restaurant, juice bar and champagne and doughnut bar, all public facing. There will be an events and conference facility and multiple other products and amenities not typically associated with a workspace.
The Ministry Shepherd’s Bush will be revolutionary in its scope and offering and needs a world class marketing execution.
The Role
You will have experience in proactive diary management and dealing with team members and clients at all levels. The Product and Experience Director will rely on you for your support in many areas including admin, research and presentation.
You will posses a professional telephone manner, answering and directing telephone calls and managing P&ED's email inbox and responding when necessary.
You must be organised and able to book meetings, associated travel and assist with agenda planning and general meeting preparations.
Experienced in taking minutes and producing comprehensive actions and following up with individuals. A key responsibility will be document production – client packs, presentations, reports, proof reading and formatting, so an eye for detail is essential.
You will perform financial admin tasks – processing invoices, updating trackers, expenses and conduct desktop research and prepare reports.
You will be researching new business ventures or projects and reporting back your findings. You must have excellent written skills.
You will be highly organised managing a digital file system, ensuring an efficient process is in place and files can be accessed with ease. Adept in Microsoft Office.
You will be greeting visitors and clients, enjoy proactive thinking and be solutions focused. Any ad hoc duties as required.
Benefits
Ministry of Sound offers an excellent range of benefits to support you as you grow with the company and take part in achieving our collective mission.
Health & Wellness -
- Free Ministry membership with access to our gym, fitness classes & wellness events
- Health Shield: a cashback scheme for a wide range of health and wellbeing treatments
- 24/7 Counselling and Support Helpline
- Thrive Support app to help monitor your mental health and wellbeing
- Life Assurance Scheme
- Online Health Assessments
Financial well-being-
- Staff referral scheme: a bonus is paid for referring an employee to a vacant full-time position in the company
- Discretionary annual company bonus
- Season ticket loan
- Cycle to work scheme
- Enhanced maternity and adoption leave
Pleasant Oddities-
- Access to cultural events hosted at The Ministry Free VIP entry to Ministry of Sound Club
- Dog friendly office
- Free lunch at The Ministry and discount on food and drinks
- My Perks: an online rewards scheme with discounts for many popular retailers.
Job Types: Full-time, Permanent
Salary: £35,000.00 per year
Benefits:
- Company pension
Schedule:
- Monday to Friday
Ability to commute/relocate:
- LONDON, SE1 6DP: reliably commute or plan to relocate before starting work (required)
Work authorisation:
- United Kingdom (required)
Work Location: One location
Reference ID: EA0323
