executive assistant Whitby
Job description
80 Kennett DRive, Whitby, ON
Education
Minimum: College Education
Experience
Minimum 2 to 3 years of experience in similar or managerial position
Start Date: ASAP
Language
English
Candidates
Providentia Consulting Limited is growing and needs 2 Executive Assistants that are experienced, organized, efficient, and highly motivated. One position will serve as a support to the President and one as support to the Vice-President.
Candidates MUST have advanced knowledge in Microsoft Excel, Microsoft Word, and Microsoft Teams. Strong attention to detail, fast problem-solving skills, and the ability to work independently are required.
The Ideal Candidates must be willing to travel out of province with President/Vice-President.
Duties (Include but not limited to)
- Establish and co-ordinate administrative policies and procedures;
- Analyze incoming and outgoing memoranda, submissions and reports;
- Prepare and co-ordinate the production and submission of summary briefs and reports;
- Prepare agendas and make arrangements for committee, board and other meetings;
- Conduct research;
- Compile data and prepare papers for consideration and presentation by executive committees and boards of directors;
- Meet with individuals, special interest groups and others to discuss issues and assess and recommend various courses of action based on meetings;
- Liaise with departmental and corporate officials and with other organizations and associations;
- Arrange travel, related itineraries and make reservations for President/Vice-President;
- Prepare invoices, reports, memos, letters, financial statements and administer contracts and other documents;
- Train and supervise staff.
Assets
· Must have experience analyzing contract terms and supply market dynamics
· Experience leading or managing a team of at least 3
· Experience managing calendars
· Anticipate management needs
Attributes
· Problem solver
· Motivated
· Quick thinker
Experience and specialization
Computer and technology knowledge
- MS PowerPoint
- MS Excel
- MS Office
- MS Outlook
- MS Word
Area of work experience
- Marketing
- Sales
Additional information
Transportation/travel information
- Willing to travel
- Willing to travel regularly
- Willing to travel cross-border
- Willing to travel for extended periods
- Willing to travel overnight
- Willing to travel internationally
- Travel expenses paid by employer
Work conditions and physical capabilities
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Large workload
- Overtime required
Personal suitability
- Accurate
- Dependability
- Efficient interpersonal skills
- Excellent oral communication
- Excellent written communication
- Flexibility
- Initiative
- Organized
- Reliability
- Team player
Hours
35 - 48/per week
Please apply By email
Include this reference number in your application:
WHIT-Exec
Other benefits
- Team building opportunities
- Parking available
*We encourage everyone who meets the requirements to apply but preference will be given to Canadian Citizens and Permanent Residents*
Job Types: Full-time, Permanent
Salary: $31.00 per hour
Benefits:
- Dental care
- Extended health care
- Vision care
Schedule:
- 10 hour shift
- 12 hour shift
- 8 hour shift
- Day shift
- Evening shift
- Monday to Friday
- On call
- Weekend availability
Supplemental pay types:
- Overtime pay
Ability to commute/relocate:
- Whitby, ON L1P 1L5: reliably commute or plan to relocate before starting work (required)
Work Location: Hybrid remote in Whitby, ON L1P 1L5
Expected start date: REPLACEMENT_STRING04-26
