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Job description

80 Kennett DRive, Whitby, ON

Education
Minimum: College Education

Experience

Minimum 2 to 3 years of experience in similar or managerial position

Start Date: ASAP

Language

English

Candidates

Providentia Consulting Limited is growing and needs 2 Executive Assistants that are experienced, organized, efficient, and highly motivated. One position will serve as a support to the President and one as support to the Vice-President.

Candidates MUST have advanced knowledge in Microsoft Excel, Microsoft Word, and Microsoft Teams. Strong attention to detail, fast problem-solving skills, and the ability to work independently are required.

The Ideal Candidates must be willing to travel out of province with President/Vice-President.

Duties (Include but not limited to)

• Establish and co-ordinate administrative policies and procedures;
• Analyze incoming and outgoing memoranda, submissions and reports;
• Prepare and co-ordinate the production and submission of summary briefs and reports;
• Prepare agendas and make arrangements for committee, board and other meetings;
• Conduct research;
• Compile data and prepare papers for consideration and presentation by executive committees and boards of directors;
• Meet with individuals, special interest groups and others to discuss issues and assess and recommend various courses of action based on meetings;
• Liaise with departmental and corporate officials and with other organizations and associations;
• Arrange travel, related itineraries and make reservations for President/Vice-President;
• Prepare invoices, reports, memos, letters, financial statements and administer contracts and other documents;
• Train and supervise staff.

Assets

· Must have experience analyzing contract terms and supply market dynamics

· Experience leading or managing a team of at least 3

· Experience managing calendars

· Anticipate management needs

Attributes

· Problem solver

· Motivated

· Quick thinker

Experience and specialization

Computer and technology knowledge

• MS PowerPoint
• MS Excel
• MS Office
• MS Outlook
• MS Word

Area of work experience

• Marketing
• Sales

Additional information

Transportation/travel information

• Willing to travel
• Willing to travel regularly
• Willing to travel cross-border
• Willing to travel for extended periods
• Willing to travel overnight
• Willing to travel internationally
• Travel expenses paid by employer

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Large workload
• Overtime required

Personal suitability

• Accurate
• Dependability
• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Initiative
• Organized
• Reliability
• Team player

Hours

35 - 48/per week

Please apply By email

[email protected]

Include this reference number in your application:

WHIT-Exec

Other benefits

• Team building opportunities
• Parking available

*We encourage everyone who meets the requirements to apply but preference will be given to Canadian Citizens and Permanent Residents*

Job Types: Full-time, Permanent

Salary: $31.00 per hour

Benefits:

• Dental care
• Extended health care
• Vision care

Schedule:

• 10 hour shift
• 12 hour shift
• 8 hour shift
• Day shift
• Evening shift
• Monday to Friday
• On call
• Weekend availability

Supplemental pay types:

• Overtime pay

Ability to commute/relocate:

• Whitby, ON L1P 1L5: reliably commute or plan to relocate before starting work (required)

Work Location: Hybrid remote in Whitby, ON L1P 1L5

Expected start date: REPLACEMENT_STRING04-26