executive assistant

executive assistant Whitby

Providentia Consulting Limited
Full Time Whitby 64480 - 12.04 CAD HOURLY Today
Job description

80 Kennett DRive, Whitby, ON

Education
Minimum: College Education

Experience

Minimum 2 to 3 years of experience in similar or managerial position

Start Date: ASAP

Language

English

Candidates

Providentia Consulting Limited is growing and needs 2 Executive Assistants that are experienced, organized, efficient, and highly motivated. One position will serve as a support to the President and one as support to the Vice-President.

Candidates MUST have advanced knowledge in Microsoft Excel, Microsoft Word, and Microsoft Teams. Strong attention to detail, fast problem-solving skills, and the ability to work independently are required.

The Ideal Candidates must be willing to travel out of province with President/Vice-President.

Duties (Include but not limited to)

  • Establish and co-ordinate administrative policies and procedures;
  • Analyze incoming and outgoing memoranda, submissions and reports;
  • Prepare and co-ordinate the production and submission of summary briefs and reports;
  • Prepare agendas and make arrangements for committee, board and other meetings;
  • Conduct research;
  • Compile data and prepare papers for consideration and presentation by executive committees and boards of directors;
  • Meet with individuals, special interest groups and others to discuss issues and assess and recommend various courses of action based on meetings;
  • Liaise with departmental and corporate officials and with other organizations and associations;
  • Arrange travel, related itineraries and make reservations for President/Vice-President;
  • Prepare invoices, reports, memos, letters, financial statements and administer contracts and other documents;
  • Train and supervise staff.

Assets

· Must have experience analyzing contract terms and supply market dynamics

· Experience leading or managing a team of at least 3

· Experience managing calendars

· Anticipate management needs

Attributes

· Problem solver

· Motivated

· Quick thinker

Experience and specialization

Computer and technology knowledge

  • MS PowerPoint
  • MS Excel
  • MS Office
  • MS Outlook
  • MS Word

Area of work experience

  • Marketing
  • Sales

Additional information

Transportation/travel information

  • Willing to travel
  • Willing to travel regularly
  • Willing to travel cross-border
  • Willing to travel for extended periods
  • Willing to travel overnight
  • Willing to travel internationally
  • Travel expenses paid by employer

Work conditions and physical capabilities

  • Fast-paced environment
  • Work under pressure
  • Tight deadlines
  • Attention to detail
  • Large workload
  • Overtime required

Personal suitability

  • Accurate
  • Dependability
  • Efficient interpersonal skills
  • Excellent oral communication
  • Excellent written communication
  • Flexibility
  • Initiative
  • Organized
  • Reliability
  • Team player

Hours

35 - 48/per week

Please apply By email

[email protected]

Include this reference number in your application:

WHIT-Exec

Other benefits

  • Team building opportunities
  • Parking available

*We encourage everyone who meets the requirements to apply but preference will be given to Canadian Citizens and Permanent Residents*

Job Types: Full-time, Permanent

Salary: $31.00 per hour

Benefits:

  • Dental care
  • Extended health care
  • Vision care

Schedule:

  • 10 hour shift
  • 12 hour shift
  • 8 hour shift
  • Day shift
  • Evening shift
  • Monday to Friday
  • On call
  • Weekend availability

Supplemental pay types:

  • Overtime pay

Ability to commute/relocate:

  • Whitby, ON L1P 1L5: reliably commute or plan to relocate before starting work (required)

Work Location: Hybrid remote in Whitby, ON L1P 1L5

Expected start date: REPLACEMENT_STRING04-26

executive assistant
Providentia Consulting Limited

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