Executive Assistant Harlow, England
Job description
Job Title: Executive Assistant
Trust Location: Princess Alexandra Hospital NHS Trust
Would you like to be a part of a team that works well together, always there to help each other? If you answered yes, then the Princess Alexandra Hospital NHS Trust would love to hear from you
About the Trust
The Princess Alexandra Hospital NHS trust plays a huge part in west Essex and east and north Hertfordshire's way of life.
The trust runs a busy hospital, The Princess Alexandra Hospital and provides services at St. Margaret's Hospital and Herts and Essex Hospital. Together serve a population of around 350,000 people.
Would you like to be part of a team that works well together ensuring the hospital can work to full capacity? If yes, The Princess Alexandra NHS Trust would love to hear from you.
What you’ll be responsible for:
· Undertake a broad variety of administrative tasks for Directors including; managing an extremely active calendar of appointments, composing and preparing correspondence; arranging complex and detailed travel plans and itineraries and filtering post.
· Provide comprehensive office services to the Director/s, managing a high level of emails, prioritising action and taking the initiative to action where appropriate, chasing progress to ensure delivery to deadlines, producing correspondence, presentations and reports as required for internal and external use, often to tight deadlines.
· Be responsible for the administration of meetings as required by the Directors, ensuring the preparation of high-quality presentation material, taking and transcribing of minutes, compiling action lists and monitoring of the actions, collation and distribution of associated documentation, room bookings and organising catering if required.
· Organising 1-1‘s, Six Monthly Reviews and Annual Appraisals, for direct reports to the Directors and highlight availability of key staff for all key meetings and/or projects.
The role will involve, but not be limited to you performing the above
You’ll learn the following whilst working at the trust:
· An in depth understanding of the roles and responsibilities involved in working within the NHS
· Knowledge of the systems used, to effectively complete your role to the highest standard at all times
· A sense of teamwork, gained through working alongside and supporting colleagues from all levels, within the organisation
You’ll have the following skills/experience:
· Strong written and verbal communication skills, including report writing and minute taking.
· Excellent knowledge of Microsoft Office Applications.
· Previous experience of working in an Executive Assistant post or equivalent.
· Previous experience working in a similar role within the NHS.
As a member of NHS Professionals, you have fantastic benefits:
· Competitive pay rates- work this week, get paid next week
· Essential support when you need it- 24/7 365 days- call us anytime
· Multi locational- work across neighbouring Trusts
· Manage your shifts and timesheets on the go- access your “My Bank” shift portal anywhere, anytime online or through your smartphone
· Varied working options to suit your lifestyle- access to the Bank gives you options of ad hoc shifts or longer-term placements
· Training and development opportunities- Keep up with the essentials and more
· Build holiday allowance for every shift you work- your work life balance is important to us
· Stakeholder pension scheme available- a flexible future for you and yours
Who are NHS Professionals?
We specialise in putting people in place to care. Every year we help thousands of dedicated candidates and highly skilled NHS workers enjoy better career opportunities, access to more shifts and a healthier work-life balance, giving more choice and control to our members.
As an equal opportunities’ organisation, NHSP is committed to the equal treatment of all current and prospective Bank members and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender reassignment, or marriage and civil partnership. We believe there is a strong case for the Equality, Diversity and inclusion agenda and we strongly encourage suitably qualified applicants form a range of backgrounds to apply.
Apply Today
By joining us you can look forward to a choice of flexible Bank shifts across any of our client Trusts in England, as well as the ability to develop professionally and gain experience in several wards or areas.
Disclaimer
Please note, you will be contacted by email throughout the recruitment process, so please check your emails, including your junk/spam regularly. We regret we cannot contact everyone who is not selected for an interview, therefore if you do not hear from us within 21 days after submitting your application, please assume you have not been successful on this occasion.
NHS Professionals manage your data, please see our Privacy Notice on our website.
Job Types: Full-time, Temporary contract
Salary: £16.45 per hour
Benefits:
- Work from home
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Application question(s):
- do you have Previous experience of working in an Executive Assistant post or equivalent?
- Do you have excellent knowledge of Microsoft Office?
- Do you have strong written and verbal communication skills, including minute taking?
Work Location: In person
Reference ID: 63419
