Executive Assistant London, England
Job description
- Advanced, proactive diary management; to include internal/external meetings, conference calls, and ability to support orchestration of Off-Sites/Town Halls/Skip-Levels
- Manage complex multi-leg travel arrangements within policy. Co-ordination of flights, trains, check in, VISAs, accommodation, and ground transportation logistics. Handle a multitude of frequent changes at short notice and prepare accurate travel itineraries
- Internal and external client handling to include client facing interaction and co-ordination of department scheduling & transactional activity
- Oversight of expense processing
- Ability to face off to wider support groups and partner with Business Management and other key business stakeholders cross Lines of Business
- Ability to utilise internal systems, complete accurate data entry, produce reporting and collate information as required
- Oversight for distro lists, technology usage and other administrational housekeeping
- Become integral part of business, understand changeable group priorities and business expectation
- Partnership with assistants cross Lines of Business to provide coverage as required
- Additional involvement in PPT, projects and training for the right candidate subject to performance
- Experience in minute taking and tracking action items
- Event planning and hosting of Town Halls and Client Events
Required Qualifications, Skills and Capabilities:
- Professional client handling, ability to build and maintain business relationships
- Full competency in diary management, can apply good judgment and understand competing priorities
- Strong, executive communication style both written and verbal
- Experience of effectively arranging travel, production of accurate itineraries, plan B & C, able to navigate systems well and apply good judgment on how to optimise travellers time and business costs
- Can demonstrate pro-activity and ownership within the role
- High level technical capabilities
- Strong awareness of expense systems and cost control initiatives e.g., can champion expense policy
- Polished, professional approach, calm and composed manner, ability to work in a pressured environment and partner effectively across different hierarchies
- Exhibits a positive, common sense approach; has a high level of attention to detail and delivers high quality results
- Understands the culture of an Investment Bank and can quickly grasp the political landscape and key people within the organisation
- Is a strong team player and solution orientated; has potential to act as a role model to peers
J.P. Morgan is a global leader in financial services, providing strategic advice and products to the world's most prominent corporations, governments, wealthy individuals and institutional investors. Our first-class business in a first-class way approach to serving clients drives everything we do. We strive to build trusted, long-term partnerships to help our clients achieve their business objectives.
We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. In accordance with applicable law, we make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as any mental health or physical disability needs.
