Executive Assistant Colchester, England
Job description
We are looking for an enthusiastic and highly organised individual to join our team in the Trust Secretariat at Colchester Hospital.
To succeed in this role, you will possess excellent organisational abilities, vital in balancing competing priorities. You will be flexible, focused, calm, and experienced in complex diary management, recognising the importance of confidentiality and sensitivity of issues, able to use the utmost discretion, and will support Directors with all their administrative tasks.
You will have significant proven experience of providing similar support to Board/Executive level leaders, be skilled at working in a fast-paced office, and be solution focused to manage competing priorities. Excellent interpersonal skills, demonstrating attention to detail, providing a high standard of minute taking and action management are essential.
This is an important role and an excellent opportunity for an individual who has an interest in working with an Executive Team. If you are passionate about playing your part in supporting our patients, can deliver a high-quality service and have confidence in your abilities we want to hear from you.
The role is predominately based at Colchester hospital, however there may be a need to travel to other ESNEFT sites as and when required.
For an informal chat about the role, please call Ann Filby, Trust Secretary, on 07932 322068.
Interviews will be held on Friday 16 June 2023 at Colchester Hospital.
Working within the corporate team, you will provide a full range of high-quality organisational services to Board members, taking a proactive approach and ensuring that the support needs of Director(s) are met in a timely and efficient manner. This will include business and personal assistant/secretarial duties; managing workloads and priorities to meet deadlines; complex diary management; written and email communication; preparing meeting papers; minute taking and ensuring that outcomes and actions are communicated and followed up.
Always maintaining a professional and confidential service, you will be required to make judgements on priorities, with sufficient understanding of the scope of the directorate remit and specialist knowledge in the area of their work, to effectively screen, resolve or direct enquiries to the most appropriate persons.
To work as part of a team of Executive Assistants across both Colchester and Ipswich Hospitals, enhancing your knowledge to support one another during periods of absence.
One of the largest Trusts in East Anglia, East Suffolk and North Essex NHS Foundation Trust (ESNEFT) provide hospital and community health services to people living across a wide geographical area. We deliver care from two main hospitals in Colchester and Ipswich, six community hospitals and in patients’ own homes. You will be joining a team of almost 12,000 amazing colleagues providing care to approximately a million people.
Along with supporting you to achieve your career goals we offer a generous pension scheme, unsocial hours payments (if applicable), 27 days annual leave on commencement (pro rata) and access to a range of NHS discounts. Our Staff Health and Wellbeing programme offer a variety of services. We offer a range of flexible working opportunities.
Our philosophy is thatTime Mattersto everyone. Across the Trust, we concentrate on improving the things we do and removing those which do not work or cause time delays for our staff and patients.
If you are passionate about patient care and want to develop your skills and knowledge then we are keen to hear from you.
Find out about living and working with us -https://www.youtube.com/watch?v=GkPu7HphU8A
For full details of the responsibilities and duties of this role please see the attached job description.
