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Executive Assistant

Full time - Permanent

Salary: up to £34,000 (depending on level of experience, training and qualification)

The Bath Clinic is part of Circle Health Group, Britain's leading provider of independent healthcare with a nationwide network of hospitals & clinics, performing more complex surgery than any other private healthcare provider in the country.

Circle Health Group are proud to be recognised as one of the UK’s 25 best big companies to work for and one of the 10 best companies to work for in the health and social care sector.

We have an opportunity for an Executive Assistant to join their team of staff in the Senior Management department.

This is a full time role for 37.5 hours a week. The role holder will be required to cover a flexible shift pattern.

Applicants should meet the following criteria:

• Maths, English GCSE at grades A to C or equivalent functional skills level 2 evidence.
• A working and up to date knowledge of IT systems (to include Excel, PowerPoint and Word)
• Secretarial/organisational skills
• Professional telephone manner
• Excellent time management skills
• Competent in filing and archiving documents
• Previous EA/PA experience of working at a senior level
• Experience of taking minutes
• Ability to work with competing demands
• Development and maintenance of systems for managing documents including correspondence
• We are looking for a candidate who can work under pressure in a fast-paced environment.
• Excellent negotiating/ influencing skills, has an eye for detail and good organisation skills.
• Will be required to manage their time effectively.
• Previous PA/EA experience

Duties of this role include:

• Provide a confidential and professional administrative service to the Hospital Senior Management Team and assist in the smooth and efficient running of the hospital
• Support to the Hospital Senior Management Team to include but not limited to: diary management; point of contact for internal and external calls and accurate relay of associated messages; screen calls and visitors as appropriate; management of correspondence and e-mails; co-ordination of electronic diary; raising timely action points; preparing well presented data reports, PowerPoint presentations and other documentation
• Management of meeting documentation relative to the Senior Management Team (SMT) to include: timely issue of agenda and associated documentation; attending meetings to produce minutes and circulate as appropriate to the meeting. Meetings include Medical Advisory Committee, governance, operational and financial meetings
• Support the SMT in the management of @work by completing Scheduler or Scheduler plus responsibilities as appropriate

Salary & Benefits

Circle Health Group is committed to offering competitive starting salaries and access to a wide range of employee benefits, including:

• 25 days holiday per year + bank holidays, increasing to 30 days with service
• Private Pension Scheme
• Private Healthcare Scheme for treatment at our hospitals, covering pre-existing medical conditions
• Friends & Family Hospital Discounts
• Family Friendly policies, including enhanced Maternity, Paternity & Adoption pay
• Life insurance
• One paid charity/volunteer day per year
• Extensive rewards and voluntary benefits including blue light card
• Free wellbeing services
• High Value Employee Referral Scheme
• Employee recognition programmes
• Industry leading training and development opportunities

…and much more!

“Our culture is a result of the way our people live and breathe our philosophy, which combines our purpose, principles and values.

To secure the maximum salary band, candidates must demonstrate they meet all the job criteria fully.

To find out more about the Circle Health Group Philosophy: https://careers.circlehealthgroup.co.uk/why-circle/our-philosophy”