Events Coordinator - Soho Works London, England
Job description
Who We Are…
We are a collection of members' clubs, restaurants, hotels and cinemas, catering to those in the film, media, fashion and creative industries. The company has unique ventures throughout the UK, USA, Canada, Europe and Asia, with new openings planned globally. Soho House is a space for its diverse membership and teams to connect, grow, have fun and make an impact.
Events Coordinator - Soho Works, 180 Strand
The Role…
We are looking for a charismatic, highly organized, social, energetic, customer facing individual, ideally with experience securing, booking and realising quality creative events. A passionate team player with excellent drive and attention to detail, excellent presentation and a natural ability to build relationships.
As the Event Coordinator you will be responsible for supporting the booking, supervision and realisation of private events for members at Soho House. Supporting the Events team with day to day operational and administrative duties, working with operational colleagues within the House and office and ensuring events are set up and managed properly. Ensuring clients feel supported and are happy with all aspects of their event is under control and will be delivered to meet their expectations. You will report to the Events Manager.
Main Duties…
- Coordinate the required logistics of each event, including such elements as event times, equipment needs, and personally liaising directly with the lead booker to ensure all questions are answered
- Assist with completing, checking and submitting the budget spec to clients, and monitor event spend to ensure minimums are met without exceeding costs beyond the client's expectations
- Collating function sheets utilising the event booking system, Tripleseat and distributing to the relevant operational teams
- Work very closely with the rest of the Event team as a strong unit in order to create successful and memorable events whilst reaching the set event budget
- Assist with daily admin jobs assigned by the events team, ie: send out daily function sheets, send out weekly event function packs to all departments, update function sheets and function sheet boards
- Confidently talk through all your events to Heads of Department in the weekly events and daily morning brief meeting to ensure all details are understood and covered
- Keeping an eye on daily/monthly/yearly event targets to understand the financial side and the impact events have on the House
- Liaising with all UK Soho Houses that book events, to cross sell spaces and work towards an overall UK budget
- Assisting with front of house operational tasks such as room drops, express check ins and hosting
- Utilising the accommodation booking system, Opera to book and allocate rooms, as well as to provide invoices to clients
Experience…
- A minimum of 3 years' experience working in the event industry, ideally in the hospitality sector
- Experience in co-ordinating and managing events for up to 200 guests
- Experience in using a room booking system (ideally Opera)
- Experience in using an event booking system (ideally Tripleseat)
Benefits
Soho House offers competitive compensation packages that feature global benefits and perks. Whether you're seeking entry-level employment or a new opportunity to expand your profession, we offer training to develop the technical and managerial skills necessary to grow your career.
- Discounts at Soho House globally, as well as Soho Home and Cowshed
- Every House Membership
- Enhanced Pension Scheme
- Private Health and Dental Care
- Cycle to Work Scheme/Season Ticket Loan
- In conjunction with Soho Impact, take 2 days paid a year to support a charity of your choice.
- Cookhouse & House Tonic: Our Cookhouse & House Tonic programmes offer unique food and drink trainings, events and opportunities to inspire and educate
- Team Events: From fitness sessions to cinema screenings and art classes, each month we hold a series of fun events which you can sign up to
Opportunities for all…
Soho House was created to bring diverse communities of people together, and we take the same approach when building our teams. We thrive on differences and believe it is critical to our success as a global company. Soho House is proud to be an equal opportunity workplace that seeks to recruit, develop and retain the most talented people from a variety of backgrounds, perspectives, and skills. We therefore encourage applications from all genders, races, religions, ages and sexual orientations, as well as parents, veterans, people living with disabilities, and any other groups that could bring diverse perspectives to our business.
