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Job description

An exciting opportunity has arisen to join the e-Systems EDMS Scanning Departmentat Sheffield Children’s NHS Foundation Trust as an EDMS Clerk. You will work in an administration focused role as part of the Document Scanning Team in the Sheffield Children's Hospital.

You will be a compassionate, accountable individual who treats all colleagues, patients and service users with respect and seeks to deliver excellence in their role. You will share the Trust values and be committed to equality, diversity and inclusion.

The postholder will be a key member of the EDMS Scanning Team , that provides acomprehensive clerical, scanning and quality assurance service. EDMS are a fantastic team, who excel in providing efficient support to each other and the service. Communication and sharing knowledge with each other helps to improve the team’s efficiency and quality of work, together with the respect and support given to each other to achieve a common goal.

EDMS Clerks will be able to work as part of a busy team, have an accurate attention to detail, and be able to work to conflicting and challenging deadlines.

• Responsible for the creation, transportation, retrieval, pre-scan preparation, scanning and quality assurance of episode folders and their contents for outpatient clinics and in patient admissions.
• EDMS use several different systems that assist in proving this service including Evolve & Careflow.

We are seeking someone who is conscientious, energised by bringing new ideas, able to work with ambiguity by problem solving and keen to work in a fast paced environment.

Your role will be part of a team of 20 (split across the week), who produce and facilitate the administrative requirements for patient records to be created. Additionally, the second key aspect of the role is to scan and maintain the quality of electronic records .These are for both outpatient and inpatient episodes.

The eDMS Service is Monday to Friday 08:00 am to 08:00 pm. You will be expected to be flexible to work shifts between these times. Shift patterns will be available to view at interview.

Sheffield Children’s is one of three independent, specialist paediatric hospitals in the country, providing dedicated healthcare for children and young people across community, mental health and acute specialist settings.

We have three overarching aims that set the direction for the Trust in our vision “to create a healthier future for children and young people.”

• Outstanding patient care
• Brilliant place to work
• Leader in children’s health

Our commitment to rewarding colleagues is demonstrated through our brilliant reward and benefits offer including; generous annual leave entitlement and pension scheme and access to salary sacrifice schemes such as cycle to work and lease cars.

We are committed to supporting colleagues from different heritages and lifestyles while at work. This is supported through the offer we have in place for flexible working and the three equality network groups we have in place. Colleagues are encouraged to join these groups and request flexible working.

For more information on the main responsibilities for this post, please refer to the job description and person specification.

For an informal chat about this role, please contact [email protected]

Inclusive Recruitment & Selection

We are committed to being an inclusive employer and accurate data capture is an important part of that to ensure we are supportive and representative. Our aim is to ensure that all applicants can see themselves in the available categories on our application form, but we recognise that some of our data capture fields are not inclusive. We have flagged this with our system provider to ask for change.

We offer encouragement and active support to applicants with additional needs, including those from ethnic minorities, with disabilities and members of the LGBTQ+ community. If you wish to adjust any aspect of the recruitment process or wish to find out more about our recruitment & selection processes, please get in touch with our Recruitment Manager: [email protected]

We are continually reviewing our recruitment & selection process to support the long-term aim of Sheffield Children’s being a champion of Equality, Diversity, and Inclusion. If you have any ideas for improvement, please get in touch with Catherine Gilbert [email protected]

Trust Values

The Trust is committed to providing great quality patient care and keep children, young people and families at the heart of what we do by following our CARE values:

• Compassion – leading by kindness and showing empathy, understanding and respect
• Accountability – striving to do the right thing and owning responsibility
• Respect – value differences, tackling inequality and fostering a culture of inclusion
• Excellence – delivering a high-quality standard of care