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Would you like to be part of a team supporting the delivery of a range of cutting-edge intelligence applications and services to our armed forces?

A role in Defence is like no other, leading complex teams of military, civil servants and contractors, having a huge remit and influence on the whole of the UK, and opening many doors to further opportunities to develop a unique career.

We are Defence Digital, a part of Strategic Command, fulfilling an important role in the age of information warfare within the Ministry of Defence (MOD). We provide digital and technology services to our Armed Forces, ensuring they can operate securely via various communication means including radio, satellite, and the internet. Operating at scale, with an annual budget in excess of £2Bn and a diverse team of 2,500 colleagues, we're aiming to make our Armed Forces some of the most technologically advanced in the world.

If you can see yourself contributing to the world of Defence digital and technology, the next chapter of your career may be with us!

These job roles may be suitable for hybrid working, which is an informal, non-contractual and voluntary arrangement, blending a balance of attendance in the workplace (your permanent duty station which is based on business assessment of where the work is best done) and working remotely.

The successful candidate is required to carry out all their duties from a UK location and cannot do so from an overseas location at any time.

This post is advertised at 37 hours.

This role will offer great insight into the work of the Government’s Project Delivery Function and the chance to support delivery of two Government Major Projects. The successful candidate will be a Personal Assistant to two senior leaders in Defence Digital – the SRO for Skynet 6 and NSoIT(D) and the Head of the Joint User Organisation. You will provide effective and high-quality one-to-one support to both senior leaders, undertaking a variety of clerical, admin, and decision-making tasks.

Responsibilities include:

• Monitoring and managing the respective mailboxes, processing incoming and outgoing mail, prioritising information and filtering e-mails.
• Ensuring that items are appropriately categorised, allocated and actioned.
• Managing the respective in-trays, proactively printing emails for action and sorting papers of various classifications and distributing out-tray as appropriate.
• Actively managing the respective calendars, making decisions on meeting requests as appropriate and commissioning and organising relevant briefing packs/papers and ensuring daily meeting papers are correct.
• Coordinating all material and support (including travel bookings), for both senior leaders’ meetings and visits at other MOD duty stations.
• Proactive and forward planning of the SRO and Hd Jt User’s time, ensuring urgent matters are identified and highlighted as soon as possible.
• Providing secretariat support at team and stakeholder meetings for the SRO and Hd Jy User, providing logistical support, commissioning and organising relevant briefing packs.
• Building and maintaining excellent working relationships with internal and external stakeholders at all levels.
• Assisting in setting up video conference / telephone conferences and other basic technical assistance.
• Managing electronic filing system in accordance with PMO guidance.

It is essential that you have good working knowledge of Microsoft Office packages.

We are looking for an enthusiastic, self-motivated individual with the ability to retain information, who possesses good communication skills, is confident and able to work under pressure whilst always remaining polite and courteous.

You will need to have the ability to use a degree of initiative, whilst prioritising daily duties and managing your own workload.

We'll assess you against these behaviours during the selection process:

• Leadership
• Communicating and Influencing
• Delivering at Pace
• Working Together

• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• A Civil Service pension with an average employer contribution of 27%
• Family Friendly – Maternity, Paternity and Adoption Leave
• A wide range of discounts – Defence Discount Service, Civil Service societies for Sports and Leisure, Healthcare, Insurance, Motoring, company discounts with Virgin, Vodafone, and Microsoft Office
• In year rewards and ‘thank you’ schemes
• Flexible working
• Generous leave allocations
• Please see Benefits Leaflet for more detail

Learning & Development

• 5 days per year Learning & Development
• Learning and development tailored to your role
• Professional and Personal Development of skills
• Access to thousands of training courses through Civil Service Learning, some free or paid by MOD
• Ability to obtain industry recognised qualifications supported by MOD

Equality and Diversity

Our people are at the heart of everything we do at Defence Digital. It’s vital that our workforce reflects the diversity of both our audience and the wider society in the UK, so we’re proud to be an equal opportunities employer and we actively seek candidates from diverse backgrounds and communities. We also recognise the importance of a good work life balance, so we do everything we can to accommodate flexible working, including part-time and job shares for all our roles. Please let us know in your application or at any stage throughout the process if this is something you want to explore.

Professional Framework Statement

Defence Digital operates an organisation model in which every individual belongs to a Government Profession. The successful applicant will be posted into one of the defined Government Professions on Standard Terms of Reference for the grade. Defence Digital reserves the right to move individuals between roles, within their allocated profession, to meet the needs of the business and in support of agile resourcing. Within Defence Digital each profession is led by a Professional Head of Community who will lead professional development and support the Continuous Professional Development path for their group.

Transformation Statement

Defence Digital is currently going through a Transformation Programme which aims to ensure we have the right workforce, with the right skills, to deliver the MOD's Digital Strategy. As the programme progresses, Defence Digital staff may be required to undergo an assessment to understand and develop their upskilling needs to support the delivery of this strategy. This post may be impacted by Transformation.

MOD Recruitment Satisfaction Survey – we may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Notice sets out how we will use your personal data and your rights.

This post does not offer any assistance with relocation allowances. External recruits who join the MOD who are new to the Civil Service will be subject to a six month probation period.

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at www.childcarechoices.gov.uk

Please note: Interview travel expenses will not be reimbursed.

Posts based in London will attract the relevant London weighting

The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment by 31st December 2022. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.

Job contact :

Name :
Defence Digital Talent Acquisition Team
Email :
[email protected]

Recruitment team :

Email :
[email protected]