Data Administrator Glasgow, Scotland
Job description
About Ashurst
Ashurst is a leading progressive global law firm with a rich history spanning more than 200 years. We are proud of our history and are future-focused, having expanded into new technologies through our NewLaw division, Ashurst Advance, and our consulting arm. Our in-depth understanding of our clients and commitment to providing excellent standards of service have seen us become a trusted adviser to local and global corporates, financial institutions and governments in all areas of commercial law. To find out more please visit .
Department/Role overview
Overall responsibility for maintaining the integrity and accuracy of client and target data records in the Firm's primary systems (NBI, CRM, APR & CMS). This is a critical role in allowing the Firm to fully exploit the data assets that it holds both for risk mitigation and business development purposes.
Main responsibilities
- Research relevant information sources and databases to identify legal company names, company structures and legal status and amend records where necessary.
- Monitor company and person information to ensure it flows between the Firm's primary systems.
- Assess Data Change Management requests and prioritise accordingly.
- Cross reference new data against external sources and enhance company information.
- Data maintenance: check duplicates, merge records, archive or delete records and maintain meta-data.
- Understand the flow of data through the firm and contribute to Data Dictionary creation and data flow diagrams.
- Run agreed data quality processes.
- Identify patterns in data issues and propose solutions.
- Advise the Firm on best practice to maintain data integrity.
- Provide guidance to project teams on all aspects of data governance such as privacy by design and data migration.
- Assist the Data Team in educating the Firm on data policies and issues.
- Assist the Manager and Supervisors with training of the new team members.
- Support Practice Areas and Business Development through the clean-up of bounced email addresses and the analysis of the penetration rate of mailing campaigns.
- Liaise with Conflict/Risk Assessment analysts in relation to information coming in through the New Business Intake process.
- Analyse information to identify any potential data risks and escalate where necessary.
- Contribute to the overall smooth running of the team.
- Understand and keep updated with current Data Protection regulations and their impact on the Firm.
- Risk and Control: Ensure that all activities and duties are carried out in full compliance with our regulatory requirements and internal policies.
Essential skills and experience
- Exceptional eye for detail.
- Excellent research skills.
- Strong organisational skills and able to work well under pressure.
- Passionate about data quality.
- Data analysis skills.
- Ability to demonstrate good judgment and business awareness.
- Strong interpersonal skills, able to liaise effectively at all levels across the firm and offices.
- Ability to work efficiently and use initiative.
- Keen interest in knowing the business and lateral/analytical thinking.
- A proactive and flexible attitude.
- Basic understanding of Excel.
Desired skills and experience
- Good understanding of GDPR and data protection requirements.
- Knowledge and experience of InterAction.
- Experience of a similar role in a professional services company would also be advantageous.
- Development of relevant processes and procedures.
- Basic understanding of the conflicts process, AML and sanctions.
- Strong Excel.
Background checks
In order to comply with regulatory and client requirements, Ashurst will undertake appropriate vetting of staff. When applicants accept a job offer, Ashurst, alongside a specialist provider, will undertake professional verification and background checks. These checks are only undertaken with consent, and in accordance with our legal and regulatory obligations.
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