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Accountant I - College of Pharmacy, Pharmaceutical Sciences

Hiring Department: Pharmaceutical Sciences

Location: Chicago, IL USA

Requisition ID: 1017184

Schedule: Monday - Friday, 8:30am - 5:00pm, on-site, hybrid, no flex schedule

Posting Close Date: 7/19/2023

About the University of Illinois Chicago

UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.

Description:

The Department of Pharmaceutical Sciences comprises the basic science disciplines within the UIC College of Pharmacy, which ranks in the top ten among US pharmacy schools. The Accountant I will assist a team of professional research administrators who manage the financial portfolios of the unit's faculty members and trainees. Under their direction, the Accountant I will execute day-to-day, post-award accounting functions for Federal, State, local, and private sponsors and process University business against a variety of fund types. The incumbent will apply sound accounting principles and practices across a variety of financial actions.

Duties & Responsibilities

• 
  Process and code purchases and travel-related expenses using the University’s procurement system (iBuy) and procurement cards (P-card and T-card), applying a detailed knowledge of account classification codes. (50%)

• Liaise with vendors to facilitate new vendor setup, vendor maintenance, resolution of vendor disputes, shipping cost change orders, and communications with University Payables. (15%)

• Assist with final award and year end closeouts. Liquidate encumbrances and zero out balances on inactive funds. (10%)

• Maintain accurate records of project-related expenses. Participate in compiling and submitting information from multiple sources for unit-level record keeping and/or reporting purposes. (10%)

• Process transfers between accounts (journal vouchers, labor redistributions) and perform other correctional transactions as needed. (5%)

• Reconcile discrepancies by tracing transactions; identify and correct rogue transactions; and address the effect of errors on other accounts. (5%)

• Perform other tasks and participate in special projects as assigned. (5%)

Qualifications:

Minimum Qualifications

• Familiarity with the academic setting or sponsored research accounting
• Proficiency with Microsoft Office suite (Outlook, Word, Excel)
• Strong communication skills, written and oral
• Ability to effectively work in a team-based environment
• Excellent organizational skills with the ability to prioritize across multiple tasks and deadlines
• Demonstrated problem-solving abilities with attention to detail and follow-through

To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, three professional references, certifications, licensures, transcripts and diplomas within the application. Transcripts must be uploaded to meet the minimum qualification #1B.

Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation