clerk Salt Lake City, UT
Job description
UNITED STATES DISTRICT COURT FOR THE DISTRICT OF UTAH
SALT LAKE CITY, UTAH
VACANCY ANNOUNCEMENT
INTAKE/GENERALIST CLERK
11-UTD-23
OPEN DATE: JUNE 8, 2023 CLOSE DATE: JUNE 27, 2023
The Office of the Clerk is recruiting for a well-organized, detail-oriented individual who possesses exceptional interpersonal and customer service skills and enjoys working with the public. The Intake/Generalist Clerk performs a variety of civil, criminal, and customer service intake duties. This is a full-time position with a work schedule of Monday through Friday, 8:00 am – 5:00 pm and will report to the Intake/Docketing Supervisor. The position is a Court Personnel System classification level 24, with a starting salary $41,368 - $51,713 annually. More than one positon may be filled through this announcement.
The Intake Clerk serves as the initial point of contact between the Clerk’s Office and the general public, litigants, and the bar. The incumbent receives and reviews incoming court documents for conformity with federal and local rules and performs customer service and cashier duties for the purpose of providing procedural information and collecting court fees.
REPRESENTATIVE DUTIES:
- Receive & review new case filings & pleadings to determine conformity with appropriate rules, practices & court requirements. Route documents to proper offices and/or staff after acceptance.
- Responsible for telephone coverage, furnish information to a wide variety of people within & outside the court.
- Inform customers of required fees, receive payments, and issue receipts. Secure funds in cash register, process credit card payments and the check log for filed documents, and balance cash drawer at the end of the day.
- Assure assignment of case numbers & randomly assign judges to cases.
- Open cases in the Case Management/Electronic Case Files system (CM/ECF) upon receipt of some initiating documents such as complaints and petitions.
- Check for prior prohibited filing. Monitor for release of exhibits and sealed documents. Verify and issue summons. Verify attorney’s authority to practice.
- Respond to inquiries concerning legal process & case information.
- Scan documents, ensure quality image of scanned documents & verify that documents have been docketed to the correct case and that the correct image is attached.
- Sort, classify, and file case records. Maintain the integrity of the filing system by monitoring proper access to records and by filing documents accurately and in a timely manner. Retrieve files and make copies of records for court personnel, attorneys, and others.
- Act as liaison between the court, counsel, litigants, the public & court-related agencies. • Perform general duties as assigned.
MINIMUM QUALIFICATIONS:
The successful candidate must be a high school graduate or equivalent, with a minimum of two years of general clerical work experience and one year of specialized work experience in government or private sector, which provided a thorough understanding of office administrative procedures, automated records-keeping systems and organization of a high-volume of paper flow. A bachelor’s degree in a related field may be substituted for general work experience.
The position requires basic understanding of and familiarity with computers/data entry and the initiative to accomplish assigned work independently and accurately within specified time limits. Applicants should be well groomed and exhibit a professional appearance. Applicants should have good general computer skills including a working knowledge of Adobe Acrobat and the Microsoft Office Suite, including Word, Outlook, and Excel. Applicants should have excellent communication and interpersonal skills with experience in customer service. Applicants must also have a demonstrated ability to apply a body of rules, regulations, directives, or laws with accuracy.
PREFERRED QUALIFICATIONS:
Progressively responsible clerical or administrative experience related to the processing of legal documents such as found in a law office, a judicial court, financial institution, real estate office, or insurance firm is highly desirable. A bachelor’s degree in a related field is preferred. Experience with data entry in complex information processing systems, plus demonstrated computer literacy and creativity with automated systems is also preferred.
SALARY AND BENEFITS:
The salary for this position is at CL 24 or $41,368 - $51,713 depending on length and relevance of experience. There is potential promotional opportunity up to a CL26 without further competition. The position falls within the Judicial Branch of the U.S. Government and the benefits include: health, dental, vision, life, paid vacation and sick leave, FERS-FRAE retirement benefits, and tax deferred savings plan. This position is subject to mandatory direct deposit participation.
CONDITIONS OF EMPLOYMENT:
All application information is subject to verification. Appointment to this position is contingent upon a background investigation including an FBI fingerprint check. The Intake/Generalist Clerk is an excepted service position, serves at the pleasure of the court, and is an 'at will' employee who can be terminated with or without cause. All judiciary employees are required to adhere to the Judicial Code of Conduct. Applicants must be United States citizens or be eligible to work in the United States. Multiple positions may be filled from this vacancy announcement.
APPLICATION INSTRUCTIONS:
Qualified candidates are invited to submit:
1. Letter of interest outlining why you are interested in this position
2. Detailed resume including education, previous employment, and salary history 3. Application for Judicial Branch Employment (AO78)
The application form (AO78) is available on the court’s website http://www.utd.uscourts.gov or at the address listed below from 9:00 a.m. to 4:30 p.m. Monday - Friday. Application packages must be received by June 27, 2023. Incomplete applications will not be considered. Applications will be screened for qualifications and only the most qualified applicants will be contacted and selected for a personal interview. Applicants
selected for interviews must travel at their own expense, and relocation expenses will not be reimbursed. Applicants who are invited to interview may advise the Human Resources Office if an accommodation is necessary.
Please email application packages in PDF format
Or mail or hand deliver by June 27, 2023 to:
United States District Court
Attn: HR - Intake Clerk Position
351 South West Temple
Salt Lake City, UT 84101
THE UNITED STATES DISTRICT COURT IS AN EQUAL OPPORTUNITY EMPLOYER
Job Type: Full-time
Pay: $41,368.00 - $51,713.00 per year
Benefits:
- Health insurance
Schedule:
- 8 hour shift
Work Location: In person
