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Campus Safety Assistant x3

Closing Date 12 p.m. (Noon) on 18/07/2023

Interview Date 01/08/2023

Grade/Salary Grade 3 plus ‘unsocial hours’ allowance where applicable

Hours 12 hours per week with potential to pick up additional hours

Type of Contract Indefinite

Pension Schemes Abertay University Pension Scheme
(AUPS)

Annual Leave Entitlement 344 hours pro rata

Recruiting Manager Estates and Facilities Manager

Recruiting Manager [email protected]
Contact

Area FICS

Location Bell street, Dundee

Contents Section

Abertay University 1

The Service & Area 2

The Role 3

Person Specification 4

Competencies 5

Application Process 6

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1. Abertay University

Abertay University is a modern, pioneering, and ambitious university with around
5,000 students. We have a strong and evolutionary tradition of preparing students for the industries and jobs of the modern world. Abertay has made its mark with high- quality, well-directed teaching and research which, in turn, provides a stimulating and enriching experience for our students.

Abertay University has achieved the Athena Swan Bronze Award, recognising the university’s achievements in respect of gender equality. The university is also proud to hold the Race Equality Charter Mark Bronze Award for our ongoing commitment and active steps to improving race equality for our staff and students.

Visit our website for more information on:

• Working at Abertay
• Teaching and Learning
• Research

The City of Dundee
Dundee is a historic city set in a beautiful, sunny location on the east coast of Scotland.
As well as being a compact city, Dundee has great schools and beautiful surrounding countryside. Just a little over an hour’s drive away from Edinburgh, Glasgow and
Aberdeen, Dundee’s property prices can be half those of Scotland’s larger cities.

Dundee is the UK's first UNESCO City of Design based on its contributions to medical research and the creative industries. From September 2018 Dundee became home to the second Victoria and Albert Museum, the V&A Museum of Design.

The Campus
The heart of the University lies in Bell Street, with most teaching and learning facilities, offices, research centres, and the Library all within just a few yards of each other.

You can find out more about the city and Abertay’s campus by watching our Working at Abertay video.

Employment within Abertay
Abertay University recognises the value of a diverse working environment, and is keen to receive applications from individuals from across all of the equality protected characteristics (race, gender, disability, gender reassignment, age, sexual orientation, religion/belief, pregnancy/maternity, marriage/civil partnership).

The University also supports opportunities for part-time and flexible working and has policies in place to facilitate this. More information on our policies can be found at https://www.abertay.ac.uk/about/working-at-abertay/.

2

2. The Service and Area

The Finance, Infrastructure and Corporate Services (FICS) Directorate was created by bringing together a number of areas that were previously organised in different ways. The Directorate has a very broad remit and is crucial to the success of the
University, with a key role in supporting the delivery of the University’s new Strategic
Plan.

The FICS Directorate has ambitious plans to continue to improve its customer service focus and to transform its support services. The directorate's remit covers
(in no particular order) finance, estates, information technology, campus facilities, business development, commercial contracts and services, residences, procurement, administration, projects and business change and business continuity planning.

The Estates & Facilities service covers the development and maintenance of the estate as well as facilities management and a range of campus services. This critical service ensures the efficient and effective use of space, enhancing the quality of the environment for our staff and students and maintaining and developing the infrastructure within the context of available resources.

The Estates & Facilities service will also play a leading role in promoting environmental sustainability, contributing to the development and implementation of the University’s Environmental & Sustainability Strategy.

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3. The Role

Main Purpose of Job:

• Within a changing and dynamic environment, report to the Estates and

Facilities Manager & Duty Campus Safety Supervisor providing assistance and support to ensure the security of the institution, its physical assets and its people.

• Effectively and efficiently assist with the response to all emergency situations which may arise on the University campus.
• Assist with maintaining professional databases through the regular completion of appropriate documentation.
• Provide assistance with all fire response including acting as a Fire

Warden/Marshal and/or assisting with evacuation

• Deliver service to ensure the health & safety and all Campus occupants

Role Specific Duties and Responsibilities

• To undertake patrols of University property, to summon the emergency services regarding incidents as needed, and to provide advice and assistance in relation to security incidents to those involved
• To monitor closed circuit television screens, remotely monitored alarm systems and to staff the University’s Central Monitoring Station.
• To respond to alarm activations or incidents through the receiving or transmitting of messages to the emergency service or alarm companies, the passing of information by radio or telephone to other members of University staff or through attendance at the incident scene.
• To ensure the security and integrity of University Buildings. Hold and issue keys to staff, students and others outside standard office hours and.
• To respond to all emergencies and/or critical incidents on campus and act as a first responder.
• To proactively seek to maintain and improve the safety and security of all persons on Campus.
• To respond to all Fire incidents and assist by acting in a Fire Warden or Fire

Marshal capacity.

• To complete and submit all required documentation, including incident reports and all duty logs.
• To carry out reception functions including advice and assistance to staff, students and visitors to the University and the delivery of messages through phone or in person.
• To prepare rooms within the University for meetings and examinations including the movement and set up of tables and chairs and the issue of examination papers.
• To assist in the running of university graduation ceremonies, conferences and other social events.
• To, on occasion as necessity dictates, assist with standard Mailroom duties, including; receive, move, sort and deliver incoming mail and packaged goods and to pick up, receive, sort, prepare and frank outgoing mail and packaged goods for collection by various outside carriers.

4

4. Person Specification

Attributes Essential Selection Criteria Desirable Selection Criteria

Knowledge of general Understanding of working in a
Education/ security policies and University Campus
Qualifications practices. environment.

Good record keeping skills. Understanding of appropriate legislation surrounding the delivery of security

Knowledge and Have experience working Worked within a University

Experience with a team. Campus Environment.

Ability to build positive An understanding of the use of relationships with staff and technical systems such as customers. CCTV and card access control.
Completion of satisfactory
Disclosure and Barring Completion of the security
Service (DBS) enhanced training program including, but level check. not limited to:

• Verbal de-escalation
• Customer Service
• Defensive tactics
• Law and Security

Current first aid qualification or able to achieve.

Full driving licence

Fire Warden/Marshall Training with Evacuation Training (chair lift)

Holds a current SIA Door
Licence.

Holds a current CCTV Open
Space Surveillance Licence.

Professional training in security

Mental Health First-Aid

5

5. Competencies

In order to achieve Abertay University’s goals all employees need to demonstrate the following competencies:

Effective Communication

Definition: The use of appropriate communications media and methods, to convey, explain or discuss information in a manner that is clear and accurate for the target audience.

Expected Level: The ability to communicate clearly and concisely in a timely manner while ensuring the messages is conveyed accurately.

Liaison and Networking

Definition: Active participation in, contribution to or leadership of internal/external networks which build positive relationships and promote collaborative working.

Expected Level: The ability to effectively develop and maintain relationships with internal and external contacts through the provision of front line service support and promote a positive image of the Institution to staff, students and customers.

Planning & Organising

Definition: Proactive planning, prioritisation and organisation of work activities and resources to ensure best value is achieved whilst maintaining service availability and quality standards.

Expected Level: The ability to prioritise work to achieve objectives to the standards expected, organise work in ways that saves time and assisting others to meet deadlines.

Initiative and Problem Solving

Definition: Showing desire for continuous improvement in individual and team performance by actively contributing to problem solving and responding positively to opportunities for development.

Expected Level: The ability to show initiative in handling problems affecting their own teaching delivery and contribute to team decisions.

6

Teamworking and Motivation

Definition: Working with others in a co-operative and collaborative capacity to motivate and, where necessary, lead teams to achieve their objectives.

Expected Level: Helps to clarify priorities and ensure they are understood by all, supports colleagues in need of extra help and acknowledges the achievement of colleagues.

Sensory and Physical Demands

Definition: Applying skilled techniques and coordinating sensory information with high level of precision and/or accuracy

Expected Level: The ability to use a range of skills and techniques to carry out specialist tasks. Uses a range of specialist equipment, tools and methods to achieve a safe working practices, including safe working, lifting and handling.

7

6. Application Process

Making your application

Internal Applicant

When you are ready to start your application, you can apply via Employee Self-
Service, there will be a link called ‘Apply for a Job’. The application form will be populated automatically with the personal data currently held about you.

External Applicant

When you are ready to start your application, you will be prompted to register on our online recruitment system, which can be found at https://www.abertay.ac.uk/about/working-at-abertay/jobs

You will be guided through all of the stages of the application form. You will also be asked to upload your curriculum vitae. Within the online application form you will be asked to provide a supporting statement, this should be used to provide evidence that you meet all essential criteria within the person specification, including the essential competencies. Providing evidence is crucial as the essential criteria are mandatory requirements for the post. If you do not provide sufficient evidence for these requirements then we cannot guarantee that you will be short-listed for interview.

Interviews

It is anticipated that interviews for the post will be held on the date stated on the first page of this document or as soon as possible after the closing date. Applicants who are shortlisted for interview will be sent details of time and venue as soon as possible after the closing date.

If you have any queries regarding your application, please contact:
[email protected]; +44 (0)1382 308961

Committed to Equal Opportunities

Abertay University, Dundee is a Scottish Registered Charity, No: SC016040

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Job Types: Part-time, Permanent
Part-time hours: 12 per week

Salary: £20,948.00-£22,214.00 per year

Benefits:

• Additional leave
• Cycle to work scheme
• On-site gym
• Relocation assistance
• UK visa sponsorship

Work Location: In person

Reference ID: REQ001053