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Job description

St Marks Nursing Home is looking for an assistant office Administrator.

We have been established for over 27 years and provide residential, nursing and end of life care for older people.

The ideal Candidate must have very good organisational skills along with being able to work on their own in a very fast paced environment.

St Marks Nursing Home is situated in Sunderland, just two minutes from the South Hylton Metro station, with excellent public transport links.

Main Admin Duties:

• Collating, verifying and payment of purchase invoices.
• Liaising with relatives and local authorities in collecting client fees.
• Banking and handling petty cash for company and residents, maintaining accurate records.
• Maintain an accurate filing system for staff records and resident’s financial files.
• Collate information from time sheets and duty rotas and process payroll every 4 weeks.
• Monthly bank reconciliation using online banking.
• Answering phones, making calls on behalf of staff to various professional agencies assisting the manager in smooth operation of the home.
• Updating and issuing all mandatory training to employees
• Ensuring all pensions contributions are updated
• Making sure all contracts are issued and accurate
• Manage,sending and checking payment of invoicing for service users
• Recruitment – referencing, processing DBS checks, allocating training, filing and pre screening of suitable candidates
• Ordering supplies for all departments
• Sourcing new contracts for suppliers and finding competitive deals
• Archiving, taking minutes in meetings hearings and appeal
• Liaising with IT, faxing scanning/printing, data inputting, copier maintenance
• Incoming and outgoing Post
• Making sure all service contracts and reports are up to date
• HR Admin where necessary – e.g: Inductions
• Customer billing and credit control
• Reconciling monies for the service users that we are responsible for
• Ensuring petty cash is collected from the bank, kept up to date and reconciled weekly

Person Specification:

• Good level of literacy
• Able to understand and follow instructions and policies
• Able to use initiative (dealing with emergencies)
• Organisational skills (able to plan workload)
• Good written/verbal communication skills
• Common sense
• Sage 50 Payroll experience preferred but not essential
• Experience in an independent care home but not essential as training will be included

Job Types: Part-time, Contract
Contract length: 12 months
Part-time hours: 20 per week

Salary: From £10.70 per hour

Benefits:

• Employee discount
• Flexitime
• Free parking
• On-site parking

Schedule:

• Flexitime

Supplemental pay types:

• Yearly bonus

Work Location: In person