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administrative assistant Redmond, WA

RLA Engineering

Full Time Redmond, WA 35.25 - 34.05 USD HOURLY Today

Job description

Job Title: Administrative Assistant

Department: WS

Expected Weekly Hours: 40

Reports to: Operations Manager

Location: Redmond, WA

Pay Range: $34.05 - $35.25 per hour

Position Summary

This position is responsible for various general administrative support tasks for the client’s business unit(s). If you are an experienced assistant who enjoys a relationship role, supporting a large-scale team and working on multiple tasks, this position is for you!

Duties and Responsibilities:

Manage calendaring, file records, compile data for reports, assist client cost centers during budget cycles, answer/screen phone calls, coordinate meeting room facility/operational needs, take meeting notes and distribute team action items, onboarding/offboarding individuals and vendors/suppliers, process expense reports, prepare/edit meeting agendas and presentation materials and manage procurement services for team members
Perform other duties as needed

Job Requirements

Education and Experience: The requirements listed below are representative of the knowledge, skill, and/or ability required.

High School Diploma, GED or Equivalent
2-4 years of experience in an administrative assistant/customer service role; experience at a large company preferred and to include
- Experience with equipment, peripherals, PPE, etc. procurement
- Onboarding and offboarding individuals and vendors/suppliers
- Emphasis on responding to team emails/messages, calendaring, travel coordination, expense processing and senior leadership support
1-2 years of experience drafting/editing notes and presentation materials with Microsoft 365 tools including OneNote and PowerBI

Qualifications:

Must be able to accomplish objectives that span multiple product or subject areas, and possess proactive and strategic problem-solving skills
Must have demonstrated interest in, and knowledge of, broad but related areas of technology
Highly detailed and organized approach to project and process management, with proven experience in establishing and maintaining strong collaborative relationships across a varied set of stakeholders and organizations
Excellent communicator with expertise in written, visual and presentation formats and running effective stakeholder connection rhythms
Self-starter, with shared ownership mindset and excellent attention to detail
Self-awareness, the ability to be self-critical, and a strong desire to learn and grow
Excellent email, telephone and virtual meeting etiquette
Customer service orientated, ensuring needs are met in a timely fashion
Ability to take opportunities for continuous improvement and implement documented process improvements
Ability to work on multiple projects concurrently; demonstrated organization, problem-solving, project management, and time management skills
Demonstrated strong ability to work well within a team environment, or independently; strong interpersonal and teamwork skills; ability to work and interact effectively with team members from other disciplines, cultures, and organizations
Excellent verbal and written communication skills; ability to effectively inform and present ideas confidently and persuasively to peers and managers
Ability to take initiative to ask questions, ask for help, or provide updates, without reluctance
Ability to meet the eligibility requirements for working in the US without RLA sponsorship for employment visa status
Strong computer skills that include proficiency with MS Office (Word, Outlook, Excel, PowerPoint, and Visio), Teams and SharePoint

Language Skills

Ability to read, write, and speak English proficiently

Physical Demands:

While performing the duties of this job, the employee is regularly required to talk or hear.
Frequently required to stand, walk, sit, use hands to feel; reach with hand and arms, and stoop, kneel, or crouch.
The employee must occasionally lift and/or move up to 25 pounds.
Specific vision requirements include the ability to see at close range, distance vision, peripheral vision, depth perception, and the ability to adjust focus.
At times, may require more than 40 hours per week to perform the duties of the position.

Work Environment:

The position typically operates in a standard office environment.
This role may use standard office equipment such as computer, phones, photocopiers, filing cabinets, and fax machines.

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