administrative assistant

administrative assistant Stockton-on-Tees, England

Jackson Hogg
Full Time Stockton-on-Tees, England 21888 - 12.04 GBP ANNUAL Today
Job description

I am looking for am Administrator to join a fast paced Health & Social Charity based in Stockton.

Responsibilities:

  • Ensure that telephone calls and visits from service users, outside agencies are dealt with promptly and courteously, transferring calls to appropriate personnel when necessary.
  • To undertake reception duties as needed, ensuring highest standards of customer service, safety and comfort are adhered to
  • To ensure effective processing of correspondence/data entry as required.
  • To effectively manage referral procedure in service, ensuring the all KPI’s are adhered to including waiting times and processing of information
  • To contribute to effectively managing the premises, including relevant health and safety checks, supporting maintenance visits, room booking and risk management.
  • To support the management of meetings including sending invites, managing agenda, taking minutes and distributing minutes and actions to delegates
  • To support colleagues in the management and set up of events and campaigns within the service.
  • To support the development of marketing material and communication bulletins for service users and other stakeholders.
  • To oversee the services online filing system, ensuing folders are kept up to date and archiving takes place accordingly.
  • To ensure sufficient stock of essential office items and maintained through agree processes and suppliers.
  • To collate, monitor and report data/information & statistics as required.
  • To maintain and assist with the setting up of a general filing system within the project.
  • To maintain and balance local petty cash systems under the direction of the senior administrator and photocopying
  • To ensure that admin, record-keeping and communication within the project are maintained.
  • To undertake prescription administration duties including appropriate generation, storage, recording and distribution of prescriptions in line with policy and local procedures.

Person Specification:

  • Knowledge of general office procedures.
  • IT literacy including proficiency in word processing and data entry.
  • Good interpersonal skills and a willingness to work flexibly as part of a team.
  • The ability to respond to appropriate requests for assistance, maintaining confidentiality whenever necessary.
  • Good organisational skills
  • Confident and effective communication skills, both verbally and in writing.
  • A mature, empathetic and non-judgmental attitude towards service users.
  • The ability to respond flexibly to the demands of the post.
  • Resilience and confident managing difficult situations

Hours of Work:

  • Monday to Friday: 9am - 5pm (37.5 hours)

Job Types: Full-time, Permanent

Salary: £21,888.00 per year

Benefits:

  • Flexitime

Schedule:

  • Day shift
  • Flexitime
  • Monday to Friday
  • No weekends

Work Location: In person

About Jackson Hogg

CEO: Richard Hogg
Revenue: Unknown / Non-Applicable
Size: 1 to 50 Employees
Type: Company - Private
Website: www.jacksonhogg.com

administrative assistant
Jackson Hogg

www.jacksonhogg.com
Wallsend, United Kingdom
Richard Hogg
Unknown / Non-Applicable
1 to 50 Employees
Company - Private
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