administrative assistant Toronto
Aecon
Full Time
Toronto
70000 - 50753 CAD ANNUAL Today
Job description
Build Your Career at Aecon
Aecon is proud to build some of the most impactful infrastructure projects of this generation. From the roads and transit systems that connect our communities, to the communication networks that link us from coast-to-coast, and the water infrastructure that supplies our businesses and homes. Our integral work includes constructing the pipelines that join provinces with the energy that fuels the nation, and the airports and ports that connect us all. Aecon is there, safely and sustainably building the future.
We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. Our business success relies on strong execution and continuous improvement – driven by the diversity, expertise and teamwork of our employees. We are always searching the globe for exceptional candidates to join the Aecon family and be a part of our forward-thinking, innovative, best-in-class organization!
At Aecon we:
- Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being
- Believe in helping you build your career through our Aecon University and Leadership Programs
- Are committed to supporting and investing in inclusive work environments through initiatives like Equity, Diversity & Inclusion training.
- Are a leader in sustainable construction. With a strong commitment to operating responsibility by minimizing our impact on the environment and surrounding communities.
Position Overview
Aecon is well-positioned in the Canadian marketplace as an industry leader in the development and construction of infrastructure. We have a roster of ongoing major projects here and abroad, record backlog diversified across multiple sectors and duration, and a robust pipeline of future project pursuits. We are in a strong market position, but we are ultimately aiming higher.
The Data Administrator is a key member of the Supply Chain Management Data team. The Data Administrator is responsible for reviewing and validating data requests in accordance with data governance policies, guidelines, and procedures within the defined service level agreement. The successful candidate will be an integral part of the data governance structure value chain and will ensure high data quality, consistency, and scalability across the organization.
Key Responsibilities
- Review vendor’s master requests (including banking details) for completeness, ensuring all support documentation and approvals are provided.
- Review vendor’s master requests for accuracy, ensuring that information on support documentation matches information provided on the forms.
- Validate information from different external sources (Example: CRA Website, D&B) for a third-party confirmation on the company information (Name, Address, Tax Number)
- Make phone calls to vendors to validate legitimacy of the request and to confirm information to be set up (Banking Details, Name, Address).
- Manual coordination of the workflow for further approvals depending on request type and case.
- Monitor Shared Mailbox to answer process related questions or confirmation of vendor account information.
- Provide training on VM set up process, controls and required support documentation to stakeholders across the organization.
- Create and maintain different logs and proper support documentation for different kind of vendor requests (Changes to banking details, special payment terms).
- Adhere to and comply with the existing Policies and Standard Operating Procedures (SOPs).
Required Knowledge & Experience
- Uncompromising honesty.
- Exceptional communications skills (both written and verbal)
- College or University degree in Business Administration.
- Proficient with Microsoft Excel.
- Ability to maintain focus on a repetitive task for a long duration.
- Ability to work in a team environment.
- Analytical and problem-solving skills.
- High attention to detail.
- Data collection and manipulation experience.
- Able to perform in a rigorous and fast paced environment.
Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.
We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner, through the implementation of the requirements of the ACA and its applicable regulations. If you require accommodation under the ACA Act during any step of the application process please click here.
About Aecon
CEO: John M. Beck
Revenue: $2 to $5 billion (USD)
Size: 5001 to 10000 Employees
Type: Company - Public
Website: www.aecon.com
Year Founded: 1877
Aecon
www.aecon.com
Toronto, Canada
John M. Beck
$2 to $5 billion (USD)
5001 to 10000 Employees
Company - Public
Construction
1877
