Administrative Assistant (Background in Showrooms, Real Estate, Interiors)

Administrative Assistant (Background in Showrooms, Real Estate, Interiors) London, England

Style Inc
Full Time London, England 28000 - 32000 GBP ANNUAL Today
Job description

JOB TITLE REPORTS TO FOCUS OF ROLE

Front of House Coordinator HR Manager (WITH EXPERIENCE IN LUXURY)

Delivering a high-quality front of house service to both clients and staff, whilst ensuring the smooth running of the office and facilities in a professional and approachable manner

DAY TO DAY RESPONSIBILITIES FRONT OF HOUSE

  • Answer, screen, and forward incoming calls
  • Meet and greet clients and visitors
  • Maintain the studio telephone list
  • Manage the studio wide diary
  • Issue a daily update of meetings, out of office, absence etc.
  • Monitor daily attendance and whilst applicable, ensure studio COVID procedures are adhered to
  • Distribute post and deliveries
  • Ensure the studio is tidy and presentable
  • Ensure that the meeting areas are prepared both before and after all meetings, liaising with cleaningcompany on areas that require special attention
  • Ensure that all refreshments are prepared and delivered to meetings in a manner that meets ourexpected level of client service
  • Liaise with couriers for parcels in and out of office
  • Ensure that additional cover is in place during busier times and absencesOFFICE AND FACILITIES
  • Responsible for ordering of stationery and maintaining sufficient stock of regularly required items
  • Responsible for ensuring that kitchen supplies / refreshments are stocked sufficiently
  • Responsible for logging office equipment and where appropriate the relevant loan procedures forexample mobile phones, iPads and cameras etc.
  • Coordinate storage facilities, arranging collection and delivery of goods as required
  • Coordinate and maintain the archiving system
  • Assist the HR Manager with any facilities management issues
  • Daily point of contact for facilities contracts with: Aspect, Hammer & Halo,Bayleaf Cleaning, and ADTAlarms
  • In liaison with the above providers and HR Manager, ensure that all issues are logged correctly andresolved swiftly and satisfactorily
  • Oversee studio cleaning and that FOH standards are maintained
  • Assist with managing seating arrangements, hot desking and office moves as required
  • Maintain studio equipment schedules, including the IT equipment inventory
  • Manage and maintain the studio contacts database
  • Maintain the studio expiries and renewals schedule
  • Maintain the office manual and Disaster Recovery Procedures in liaison with the HR Manager
  • Ad hoc duties as required

Job Type: Full-time

Salary: £28,000.00-£32,000.00 per year

Ability to commute/relocate:

  • West London: reliably commute or plan to relocate before starting work (required)

Work Location: In person

Administrative Assistant (Background in Showrooms, Real Estate, Interiors)
Style Inc

Related Jobs

All Related Listed jobs

field interviewer
LifeBook Kidlington, England 25737 - 24456 GBP ANNUAL Today

Company – LifeBook Memoirs Ltd.

The role of the LifeBook Memoirs Interviewer is to help capture amazing stories about a...

Facilities Coordinator - London Battersea
Apple London, England Today

A minimum of 3 years of work experience in Facility Management - Experience with data entry, reports, project management - Prior experience working in the

Retail Assistant
Holland & Barrett Preston, North West England, England 18712 - 21084 GBP ANNUAL Today

Basic IT skills to use iPads to review products and solutions with customers. A compassionate and consultative approach to customers.

Cleaner - Daventry
Moorland Contract Cleaning Northampton, England 10.5 GBP HOURLY Today

Duties include general cleaning within the distribution centre cleaning staff areas, circulation areas and toilets. Rate of pay 10.50 per hour.

Logistics Coordinator
Carter Retail Equipment Ltd Birmingham, England 24500 - 26500 GBP ANNUAL Today

Raising sales invoices for the sale of stock to our manufacturing partners and projects and monitoring overdue sales order invoicing.