Administration Assistant Roslin, Scotland
Job description
About the company
As one of the four Agri-Tech Innovation Centres established as part of the UK Agri-Tech Strategy, Agri-EPI Centre is responding by driving the growth of agricultural technology. Supported by Innovate UK, we are committed to the delivery of research, development, demonstration and training in precision agriculture and engineering for the livestock, arable, horticulture and aquaculture sectors.
We are a member-based organisation and currently work with more than 200 members to deliver Research and Development projects in agriculture.
Agri-EPI Centre has four hubs in the UK, each of which is developing its own distinct Agri-Tech focus, based in Edinburgh, Newport in Shropshire, Shepton Mallet in Somerset, and Cranfield in Bedfordshire.
Detailed are the duties, person specification and qualifications required for this post. This will be used as the basis for shortlisting. Please use a covering letter, in addition to your CV, to address the list of requirements indicating how your match the criteria given and examples of how you are suitable for the role.
The role and who we would like to join the team
This is a great opportunity to join our Operations team, working with the Head of Operation you will provide admin support in a variety of areas. This role will involve liaising with external suppliers to ensure the building is maintained, co-ordinating H&S requirements, liaising with IT suppliers, managing our sharepoint site, finance admin and providing cover for reception. The ideal candidate will have previous admin experience, excellent communication skills and a good knowledge of office 365 and preferably a knowledge of sharepoint. A knowledge of facilities/building management and Quality, Health, Safety and Environment issues is desirable.
Main duties and responsibilities
Liaising with external suppliers and facility management companies to ensure the building is maintained and secure including the relationship with University of Edinburgh.
Coordinate Health, Safety & Security requirements within the office, PAT testing and fire risk assessments are in place, and training of internal First Aiders & Fire Wardens is kept up to date.
Maintain the facilities calendar and ensure that all information is complete and up to date for each booking and event.
Support Head of Operations on QHSE matters as required.
Liaise with finance to ensure all billing, for operational matters, is invoiced in a timely manner.
Manage and update, when necessary, the Operations SharePoint site and assist other departments with SharePoint admin as necessary.
Raise PO’s and obtain invoices to pass on to finance.
Work to ensure all necessary operations databases and records are kept up to date including, asset register compliance records etc.
IT coordination – including liaison with our external IT providers to ensure IT security, equipment and systems are maintained.
Assist in the review and ongoing management of the asset register, in collaboration with the Technical Team.
Manage travel risk assessments.
PPE management.
Cover reception area on a semi-regular basis
Job Types: Full-time, Fixed term contract
Contract length: 9 months
Salary: £25,000.00-£28,000.00 per year
Schedule:
- Monday to Friday
Ability to commute/relocate:
- Roslin, EH25 9RG: reliably commute or plan to relocate before starting work (required)
Work Location: One location
Application deadline: 22/02/2023
Reference ID: AA Ops Feb 23
